Deputy vs Insightly
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Deputy
Deputy is a workforce management platform focused on employee scheduling, time tracking, and labor compliance. It helps businesses with shift-based workforces build schedules, manage leave, and track hours worked. Deputy integrates with major payroll providers to streamline the pay run process.
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Pros
- ✓Excellent scheduling tools with AI-powered shift recommendations
- ✓Strong labor compliance features for overtime and break rules
- ✓Good mobile app for employees to clock in, swap shifts, and request leave
- ✓Integrates with 30+ payroll providers
Cons
- ✗Limited core HR features beyond scheduling and time tracking
- ✗Not a full HRIS replacement
- ✗Reporting could be more customizable for complex workforce analytics
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Deputy vs Insightly: Side by Side
| Factor | Deputy | Insightly |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | CRM Software |
| Pricing Model | Paid | Freemium |
| Starting Price | $4.50/user/mo | Free |
| Best For | Businesses with hourly workers needing scheduling and time tracking | Growing businesses that need CRM and project management in one platform |
| Our Pick | — | — |
Deputy Features
- ✓Employee scheduling
- ✓time tracking
- ✓leave management
- ✓payroll integrations
- ✓reporting
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Pricing Comparison
Our Take
Choose Deputy if businesses with hourly workers needing scheduling and time tracking. Choose Insightly if growing businesses that need crm and project management in one platform.
Best For
Businesses with hourly workers needing scheduling and time tracking
Best For
Growing businesses that need CRM and project management in one platform
Also Consider
If neither Deputy nor Insightly is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between Deputy and Insightly?
Deputy is best for businesses with hourly workers needing scheduling and time tracking. Insightly is best for growing businesses that need crm and project management in one platform.
Which is better, Deputy or Insightly?
Choose Deputy if businesses with hourly workers needing scheduling and time tracking. Choose Insightly if growing businesses that need crm and project management in one platform.
How much does Deputy cost?
Deputy starts at $4.50/user/mo. Pricing model: Paid.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
Who should use Deputy?
Businesses with hourly workers needing scheduling and time tracking
Who should use Insightly?
Growing businesses that need CRM and project management in one platform