FreshBooks vs ProofHub
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
FreshBooks
FreshBooks is an accounting and invoicing platform designed specifically for freelancers, self-employed professionals, and small service-based businesses. It is known for its exceptional ease of use and beautiful invoicing tools. FreshBooks focuses on making accounting simple for non-accountants who just need to track income, expenses, and get paid quickly.
ProofHub
ProofHub is an all-in-one project management and team collaboration tool with a flat pricing model. It includes tasks, Gantt charts, time tracking, proofing, and team chat under one fixed price.
Pros
- ✓Easiest accounting software to learn and use — ideal for non-accountants
- ✓Beautiful, professional invoice templates
- ✓Built-in time tracking and project management
- ✓Excellent mobile app for tracking expenses on the go
Cons
- ✗Not suitable for product-based businesses needing inventory management
- ✗Limited features for complex accounting needs
- ✗More expensive than competitors for what you get on lower tiers
- ✗Payroll requires third-party integration
Pros
- ✓Flat pricing regardless of user count
- ✓All-in-one including proofing tools
- ✓No per-user fees
- ✓Good for agencies and creative teams
- ✓Built-in time tracking
Cons
- ✗Interface less modern than competitors
- ✗Limited integration ecosystem
- ✗Flat pricing only worthwhile at larger team sizes
- ✗Reporting is basic
FreshBooks vs ProofHub: Side by Side
| Factor | FreshBooks | ProofHub |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Accounting Software | Project Management |
| Pricing Model | Paid | Paid |
| Starting Price | $19/mo | Contact for pricing |
| Best For | Freelancers and small service businesses wanting simple, beautiful invoicing and accounting | Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features |
| Our Pick | — | — |
FreshBooks Features
- ✓Invoicing
- ✓expense tracking
- ✓time tracking
- ✓project management
- ✓payments
- ✓financial reporting
- ✓bank reconciliation
- ✓mobile app
- ✓client portal
ProofHub Features
- ✓Project management
- ✓task tracking
- ✓time tracking
- ✓team collaboration
- ✓Gantt charts
- ✓resource management
Pricing Comparison
Our Take
Choose FreshBooks if freelancers and small service businesses wanting simple, beautiful invoicing and accounting. Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
Best For
Freelancers and small service businesses wanting simple, beautiful invoicing and accounting
Best For
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Also Consider
If neither FreshBooks nor ProofHub is the right fit, Dext is worth evaluating.
Dext
Bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry
From $15/mo
Frequently Asked Questions
What is the difference between FreshBooks and ProofHub?
FreshBooks is best for freelancers and small service businesses wanting simple, beautiful invoicing and accounting. ProofHub is best for agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
Which is better, FreshBooks or ProofHub?
Choose FreshBooks if freelancers and small service businesses wanting simple, beautiful invoicing and accounting. Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
How much does FreshBooks cost?
FreshBooks starts at $19/mo. Pricing model: Paid.
How much does ProofHub cost?
Visit ProofHub website for current pricing.
Who should use FreshBooks?
Freelancers and small service businesses wanting simple, beautiful invoicing and accounting
Who should use ProofHub?
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features