Insightly vs Greenhouse
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Greenhouse
Greenhouse is a leading applicant tracking system built for structured, data-driven hiring. It helps companies design consistent interview processes, reduce bias, and make better hiring decisions. Greenhouse is the ATS of choice for mid to large companies with high-volume or technical hiring needs.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Best-in-class structured hiring tools with scorecards and interview kits
- ✓Extensive integration ecosystem with 300+ HR and productivity tools
- ✓Powerful reporting and hiring analytics
- ✓Strong DEI tools to reduce bias in hiring
Cons
- ✗Expensive for small companies with limited hiring volume
- ✗Complex to set up and requires dedicated admin resources
- ✗No built-in HRIS — requires integration with a separate HR system
Insightly vs Greenhouse: Side by Side
| Factor | Insightly | Greenhouse |
|---|---|---|
| User Rating | N/A | N/A |
| Category | CRM Software | Applicant Tracking |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | Custom pricing |
| Best For | Growing businesses that need CRM and project management in one platform | Mid to large companies with high-volume hiring |
| Our Pick | — | — |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Greenhouse Features
- ✓Job postings
- ✓candidate tracking
- ✓interview scheduling
- ✓reporting
- ✓integrations
Pricing Comparison
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Greenhouse if mid to large companies with high-volume hiring.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Mid to large companies with high-volume hiring
Also Consider
If neither Insightly nor Greenhouse is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and Greenhouse?
Insightly is best for growing businesses that need crm and project management in one platform. Greenhouse is best for mid to large companies with high-volume hiring.
Which is better, Insightly or Greenhouse?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Greenhouse if mid to large companies with high-volume hiring.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does Greenhouse cost?
Greenhouse starts at Custom pricing. Pricing model: Paid.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use Greenhouse?
Mid to large companies with high-volume hiring