Insightly vs Notion
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Notion
Notion is a flexible workspace that combines notes, wikis, databases, and project management in one tool. It uses a block-based editor that lets teams build any type of page or database. Notion is popular with startups, remote teams, and knowledge workers who want a single place for documentation and project tracking.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Extremely flexible — can be used as a wiki, project manager, or database
- ✓Beautiful and intuitive block-based interface
- ✓Strong template library to get started quickly
- ✓Generous free plan for individuals and small teams
Cons
- ✗Can require significant setup time to build effective workflows
- ✗Not ideal for complex project dependencies or Gantt charts
- ✗Performance can lag with very large databases
- ✗Project management features less powerful than dedicated tools
Insightly vs Notion: Side by Side
| Factor | Insightly | Notion |
|---|---|---|
| User Rating | N/A | N/A |
| Category | CRM Software | Project Management |
| Pricing Model | Freemium | Freemium |
| Starting Price | Free | Free |
| Best For | Growing businesses that need CRM and project management in one platform | Startups and remote teams wanting a flexible all-in-one workspace for docs and projects |
| Our Pick | — | — |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Notion Features
- ✓Pages and databases
- ✓kanban boards
- ✓calendars
- ✓wikis
- ✓templates
- ✓collaboration
- ✓API access
- ✓AI assistant
- ✓integrations
Pricing Comparison
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Notion if startups and remote teams wanting a flexible all-in-one workspace for docs and projects.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Startups and remote teams wanting a flexible all-in-one workspace for docs and projects
Also Consider
If neither Insightly nor Notion is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and Notion?
Insightly is best for growing businesses that need crm and project management in one platform. Notion is best for startups and remote teams wanting a flexible all-in-one workspace for docs and projects.
Which is better, Insightly or Notion?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Notion if startups and remote teams wanting a flexible all-in-one workspace for docs and projects.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does Notion cost?
Notion starts at Free. Pricing model: Freemium.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use Notion?
Startups and remote teams wanting a flexible all-in-one workspace for docs and projects