Insightly vs ProofHub
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
ProofHub
ProofHub is an all-in-one project management and team collaboration tool with a flat pricing model. It includes tasks, Gantt charts, time tracking, proofing, and team chat under one fixed price.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Flat pricing regardless of user count
- ✓All-in-one including proofing tools
- ✓No per-user fees
- ✓Good for agencies and creative teams
- ✓Built-in time tracking
Cons
- ✗Interface less modern than competitors
- ✗Limited integration ecosystem
- ✗Flat pricing only worthwhile at larger team sizes
- ✗Reporting is basic
Insightly vs ProofHub: Side by Side
| Factor | Insightly | ProofHub |
|---|---|---|
| User Rating | N/A | N/A |
| Category | CRM Software | Project Management |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | Contact for pricing |
| Best For | Growing businesses that need CRM and project management in one platform | Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features |
| Our Pick | — | — |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
ProofHub Features
- ✓Project management
- ✓task tracking
- ✓time tracking
- ✓team collaboration
- ✓Gantt charts
- ✓resource management
Pricing Comparison
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Also Consider
If neither Insightly nor ProofHub is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and ProofHub?
Insightly is best for growing businesses that need crm and project management in one platform. ProofHub is best for agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
Which is better, Insightly or ProofHub?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does ProofHub cost?
Visit ProofHub website for current pricing.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use ProofHub?
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features