Insightly vs SurePayroll
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
SurePayroll is our recommended pick for most teams — small businesses with under 100 employees looking for simple, affordable full-service payroll.
Try SurePayroll →Read our full SurePayroll review →Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
SurePayroll
SurePayroll is an online payroll service designed specifically for small businesses. It is owned by Paychex and offers full-service payroll processing, automatic tax filing, and employee self-service tools. SurePayroll is known for its simple setup and affordable pricing, making it a top choice for small business owners running payroll for the first time.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Very easy to set up and use — ideal for first-time payroll users
- ✓Automatic federal, state, and local tax filing included
- ✓Affordable flat-rate pricing for small teams
- ✓Strong mobile app for running payroll on the go
Cons
- ✗Limited features for larger or more complex businesses
- ✗Customer support can be slow during peak periods
- ✗Less customizable than enterprise payroll solutions
Insightly vs SurePayroll: Side by Side
| Factor | Insightly | SurePayroll |
|---|---|---|
| User Rating | N/A | 4.4/5 ★ |
| Category | CRM Software | Payroll Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | Custom pricing |
| Best For | Growing businesses that need CRM and project management in one platform | Small businesses with under 100 employees looking for simple, affordable full-service payroll |
| Our Pick | — | 🏆 Recommended |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
SurePayroll Features
- ✓Full-service payroll processing
- ✓automatic tax filing
- ✓direct deposit
- ✓employee self-service portal
- ✓new hire reporting
- ✓workers compensation integration
- ✓mobile app
Pricing Comparison
Best Use Cases
SurePayroll
- →Small US businesses running payroll for a handful of employees
- →Self-employed individuals paying themselves and contractors
- →Companies wanting simple automated payroll at low cost
Who Should NOT Use These Tools
SurePayroll is NOT ideal for:
- ✗Companies with international employees
- ✗Businesses needing full HR management
- ✗Large companies with complex payroll requirements
Integrations
SurePayroll
QuickBooks, Xero, AccountEdge, Sage
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose SurePayroll if small businesses with under 100 employees looking for simple, affordable full-service payroll.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Small businesses with under 100 employees looking for simple, affordable full-service payroll
Also Consider
If neither Insightly nor SurePayroll is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and SurePayroll?
Insightly is best for growing businesses that need crm and project management in one platform. SurePayroll is best for small businesses with under 100 employees looking for simple, affordable full-service payroll.
Which is better, Insightly or SurePayroll?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose SurePayroll if small businesses with under 100 employees looking for simple, affordable full-service payroll.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does SurePayroll cost?
SurePayroll starts at Custom pricing. Pricing model: Paid.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use SurePayroll?
Small businesses with under 100 employees looking for simple, affordable full-service payroll