Insightly vs Synthesia
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Synthesia is our recommended pick for most teams — corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
Try Synthesia →Read our full Synthesia review →Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Synthesia
Synthesia is an AI video generation platform that creates professional videos using AI avatars and text-to-speech technology. It eliminates the need for cameras, actors, and studios by letting you create videos from a script in minutes. Synthesia is widely used by corporate training, HR, and marketing teams for scalable video content production.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Creates professional videos without cameras, actors, or studios
- ✓Supports 120+ languages for global content production
- ✓Custom AI avatars can be created from your own likeness
- ✓Significant cost and time savings over traditional video production
Cons
- ✗Videos can feel less personal than human-recorded content
- ✗Limited creative flexibility compared to traditional video
- ✗Custom avatar creation requires approval process
- ✗Higher pricing than some competitors for advanced features
Insightly vs Synthesia: Side by Side
| Factor | Insightly | Synthesia |
|---|---|---|
| User Rating | N/A | 4.7/5 ★ |
| Category | CRM Software | Video Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | $29/mo |
| Best For | Growing businesses that need CRM and project management in one platform | Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios |
| Our Pick | — | 🏆 Recommended |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Synthesia Features
- ✓AI avatars
- ✓text-to-video
- ✓120+ languages
- ✓custom avatars
- ✓screen recording
- ✓video templates
- ✓collaboration tools
Pricing Comparison
Synthesia
PaidStarts at $29/mo
Starter: $29/mo · Creator: $89/mo · Enterprise: custom
See full pricing →Best Use Cases
Synthesia
- →Corporate training teams creating onboarding videos at scale
- →Marketing teams producing product demo videos without cameras
- →HR departments making internal communication videos in multiple languages
Who Should NOT Use These Tools
Synthesia is NOT ideal for:
- ✗Creative agencies needing cinematic video production
- ✗Companies wanting authentic human-recorded content
- ✗Individuals needing personal branding videos
Integrations
Synthesia
PowerPoint, Google Slides, Canva, Zapier, LMS platforms
Which Should You Choose?
Choose Insightly if...
- →Growing businesses that need CRM and project management in one platform
Choose Synthesia if...
- →Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios
- →Corporate training teams creating onboarding videos at scale
- →Marketing teams producing product demo videos without cameras
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Synthesia if corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios
Also Consider
If neither Insightly nor Synthesia is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and Synthesia?
Insightly is best for growing businesses that need crm and project management in one platform. Synthesia is best for corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
Which is better, Insightly or Synthesia?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Synthesia if corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does Synthesia cost?
Synthesia starts at $29/mo. Pricing model: Paid.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use Synthesia?
Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios