Kashoo vs Deputy
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Kashoo
Kashoo is a simple cloud accounting platform designed for small businesses and freelancers who want straightforward bookkeeping without complexity. It offers automatic transaction categorization powered by AI, invoicing, and basic financial reporting. Kashoo is known for its simplicity and flat-rate annual pricing with no per-user fees, making it one of the most affordable full-featured accounting options available.
Deputy
Deputy is a workforce management platform focused on employee scheduling, time tracking, and labor compliance. It helps businesses with shift-based workforces build schedules, manage leave, and track hours worked. Deputy integrates with major payroll providers to streamline the pay run process.
Pros
- ✓Extremely simple and easy to use — ideal for non-accountants
- ✓Flat annual pricing with unlimited users — no per-seat fees
- ✓AI-powered transaction categorization saves time
- ✓Affordable compared to QuickBooks and Xero
Cons
- ✗Less feature-rich than QuickBooks or Xero
- ✗Limited integrations compared to larger platforms
- ✗Not suitable for businesses with complex accounting needs
- ✗Less widely known — fewer accountants familiar with it
Pros
- ✓Excellent scheduling tools with AI-powered shift recommendations
- ✓Strong labor compliance features for overtime and break rules
- ✓Good mobile app for employees to clock in, swap shifts, and request leave
- ✓Integrates with 30+ payroll providers
Cons
- ✗Limited core HR features beyond scheduling and time tracking
- ✗Not a full HRIS replacement
- ✗Reporting could be more customizable for complex workforce analytics
Kashoo vs Deputy: Side by Side
| Factor | Kashoo | Deputy |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Accounting Software | HR Software |
| Pricing Model | Paid | Paid |
| Starting Price | $216/yr | $4.50/user/mo |
| Best For | Very small businesses and freelancers wanting the simplest, most affordable accounting solution | Businesses with hourly workers needing scheduling and time tracking |
| Our Pick | — | — |
Kashoo Features
- ✓AI-powered transaction categorization
- ✓invoicing
- ✓expense tracking
- ✓bank connections
- ✓financial reporting
- ✓tax preparation
- ✓multi-currency support
- ✓unlimited users
- ✓mobile app
Deputy Features
- ✓Employee scheduling
- ✓time tracking
- ✓leave management
- ✓payroll integrations
- ✓reporting
Pricing Comparison
Our Take
Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution. Choose Deputy if businesses with hourly workers needing scheduling and time tracking.
Best For
Very small businesses and freelancers wanting the simplest, most affordable accounting solution
Best For
Businesses with hourly workers needing scheduling and time tracking
Also Consider
If neither Kashoo nor Deputy is the right fit, Dext is worth evaluating.
Dext
Bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry
From $15/mo
Frequently Asked Questions
What is the difference between Kashoo and Deputy?
Kashoo is best for very small businesses and freelancers wanting the simplest, most affordable accounting solution. Deputy is best for businesses with hourly workers needing scheduling and time tracking.
Which is better, Kashoo or Deputy?
Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution. Choose Deputy if businesses with hourly workers needing scheduling and time tracking.
How much does Kashoo cost?
Kashoo starts at $216/yr. Pricing model: Paid.
How much does Deputy cost?
Deputy starts at $4.50/user/mo. Pricing model: Paid.
Who should use Kashoo?
Very small businesses and freelancers wanting the simplest, most affordable accounting solution
Who should use Deputy?
Businesses with hourly workers needing scheduling and time tracking