Microsoft Project vs Smartsheet
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Microsoft Project
Microsoft Project is the long-standing enterprise project management standard offering advanced scheduling, resource management, and portfolio tracking. Deep integration with the Microsoft 365 ecosystem.
Smartsheet
Smartsheet is a work management platform that combines the familiarity of spreadsheets with powerful project management and collaboration features. It is widely used by enterprise teams for project tracking, resource management, and automated workflows. Smartsheet is particularly popular with teams comfortable with Excel who need more collaboration and automation capabilities.
Pros
- ✓Industry standard for complex project scheduling
- ✓Powerful Gantt and resource management
- ✓Deep Microsoft 365 integration
- ✓Strong portfolio management
- ✓Trusted by enterprises globally
Cons
- ✗Steep learning curve
- ✗Expensive licensing
- ✗Feels dated compared to modern tools
- ✗Overkill for simple projects
- ✗Limited real-time collaboration
Pros
- ✓Familiar spreadsheet interface reduces learning curve for Excel users
- ✓Powerful automation and workflow capabilities
- ✓Strong enterprise security and compliance features
- ✓Excellent for managing large portfolios of projects
Cons
- ✗Pricing is higher than many competitors
- ✗Interface feels dated compared to modern tools
- ✗No free plan — 30-day trial only
- ✗Less intuitive for teams unfamiliar with spreadsheet-style tools
Microsoft Project vs Smartsheet: Side by Side
| Factor | Microsoft Project | Smartsheet |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | Project Management |
| Pricing Model | Paid | Paid |
| Starting Price | Contact for pricing | $9/user/mo |
| Best For | Enterprise project managers needing advanced scheduling, resource management, and Microsoft 365 integration | Enterprise teams wanting spreadsheet-familiar project management with powerful automation |
| Our Pick | — | — |
Microsoft Project Features
- ✓Project scheduling
- ✓Gantt charts
- ✓resource management
- ✓task tracking
- ✓portfolio management
- ✓reporting
Smartsheet Features
- ✓Spreadsheet-style project management
- ✓Gantt charts
- ✓automation
- ✓dashboards
- ✓resource management
- ✓forms
- ✓integrations
- ✓reporting
- ✓enterprise security
Pricing Comparison
Our Take
Choose Microsoft Project if enterprise project managers needing advanced scheduling, resource management, and microsoft 365 integration. Choose Smartsheet if enterprise teams wanting spreadsheet-familiar project management with powerful automation.
Best For
Enterprise project managers needing advanced scheduling, resource management, and Microsoft 365 integration
Best For
Enterprise teams wanting spreadsheet-familiar project management with powerful automation
How Microsoft Project and Smartsheet Are Similar
- •Both are Project Management platforms designed for business teams
- •Both offer web-based access with no software installation required
- •Both provide customer support and onboarding resources
- •Both integrate with popular third-party business tools
- •Both offer a trial or demo to evaluate before purchasing
Also Consider
If neither Microsoft Project nor Smartsheet is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Microsoft Project and Smartsheet?
Microsoft Project is best for enterprise project managers needing advanced scheduling, resource management, and microsoft 365 integration. Smartsheet is best for enterprise teams wanting spreadsheet-familiar project management with powerful automation.
Which is better, Microsoft Project or Smartsheet?
Choose Microsoft Project if enterprise project managers needing advanced scheduling, resource management, and microsoft 365 integration. Choose Smartsheet if enterprise teams wanting spreadsheet-familiar project management with powerful automation.
How much does Microsoft Project cost?
Visit Microsoft Project website for current pricing.
How much does Smartsheet cost?
Smartsheet starts at $9/user/mo. Pricing model: Paid.
Who should use Microsoft Project?
Enterprise project managers needing advanced scheduling, resource management, and Microsoft 365 integration
Who should use Smartsheet?
Enterprise teams wanting spreadsheet-familiar project management with powerful automation