Paylocity vs Kashoo
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Paylocity
Paylocity is a modern HR and payroll platform designed for mid-market businesses. It combines payroll processing with employee engagement tools, learning management, and workforce analytics. Paylocity stands out for its strong mobile experience and focus on building connected, engaged workplaces.
Kashoo
Kashoo is a simple cloud accounting platform designed for small businesses and freelancers who want straightforward bookkeeping without complexity. It offers automatic transaction categorization powered by AI, invoicing, and basic financial reporting. Kashoo is known for its simplicity and flat-rate annual pricing with no per-user fees, making it one of the most affordable full-featured accounting options available.
Pros
- ✓Strong employee engagement and communication tools
- ✓Excellent mobile app for both managers and employees
- ✓Modern UI with good user adoption rates
- ✓Robust payroll with strong compliance features
Cons
- ✗Pricing requires a sales call and is not published online
- ✗Implementation can be complex for larger organizations
- ✗Some advanced features require additional modules at extra cost
Pros
- ✓Extremely simple and easy to use — ideal for non-accountants
- ✓Flat annual pricing with unlimited users — no per-seat fees
- ✓AI-powered transaction categorization saves time
- ✓Affordable compared to QuickBooks and Xero
Cons
- ✗Less feature-rich than QuickBooks or Xero
- ✗Limited integrations compared to larger platforms
- ✗Not suitable for businesses with complex accounting needs
- ✗Less widely known — fewer accountants familiar with it
Paylocity vs Kashoo: Side by Side
| Factor | Paylocity | Kashoo |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Accounting Software |
| Pricing Model | Paid | Paid |
| Starting Price | Custom pricing | $216/yr |
| Best For | Mid-market businesses with 20-1000 employees | Very small businesses and freelancers wanting the simplest, most affordable accounting solution |
| Our Pick | — | — |
Paylocity Features
- ✓Payroll
- ✓benefits
- ✓talent management
- ✓workforce management
- ✓analytics
- ✓employee self-service
Kashoo Features
- ✓AI-powered transaction categorization
- ✓invoicing
- ✓expense tracking
- ✓bank connections
- ✓financial reporting
- ✓tax preparation
- ✓multi-currency support
- ✓unlimited users
- ✓mobile app
Pricing Comparison
Our Take
Choose Paylocity if mid-market businesses with 20-1000 employees. Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution.
Best For
Mid-market businesses with 20-1000 employees
Best For
Very small businesses and freelancers wanting the simplest, most affordable accounting solution
Also Consider
If neither Paylocity nor Kashoo is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between Paylocity and Kashoo?
Paylocity is best for mid-market businesses with 20-1000 employees. Kashoo is best for very small businesses and freelancers wanting the simplest, most affordable accounting solution.
Which is better, Paylocity or Kashoo?
Choose Paylocity if mid-market businesses with 20-1000 employees. Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution.
How much does Paylocity cost?
Paylocity starts at Custom pricing. Pricing model: Paid.
How much does Kashoo cost?
Kashoo starts at $216/yr. Pricing model: Paid.
Who should use Paylocity?
Mid-market businesses with 20-1000 employees
Who should use Kashoo?
Very small businesses and freelancers wanting the simplest, most affordable accounting solution