Paymo vs Keap
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Keap is our recommended pick for most teams — service-based small businesses wanting crm and marketing automation in one.
Try Keap →Read our full Keap review →Paymo
Paymo is a project management and time tracking tool built for freelancers and small agencies. It combines task management, time tracking, invoicing, and resource scheduling in one platform.
Keap
Keap is a CRM and marketing automation platform designed specifically for small businesses and solopreneurs. It combines contact management, email marketing, invoicing, and appointment scheduling in one platform. Keap is ideal for service-based small businesses that want to automate their client follow-up and lead nurturing.
Pros
- ✓Built-in time tracking and invoicing
- ✓Good resource scheduling
- ✓Ideal for client-facing work
- ✓Affordable pricing
- ✓Clean interface
Cons
- ✗Not suited for large enterprise teams
- ✗Limited automation
- ✗Smaller integration ecosystem
- ✗Reporting less robust than competitors
Pros
- ✓All-in-one platform covering CRM, marketing, and payments
- ✓Strong automation for small service businesses
- ✓Good for automating client follow-up and lead nurturing
- ✓Dedicated small business focus
Cons
- ✗Expensive for what you get compared to alternatives
- ✗Steep learning curve for the automation builder
- ✗Interface feels dated compared to modern CRM tools
Paymo vs Keap: Side by Side
| Factor | Paymo | Keap |
|---|---|---|
| User Rating | N/A | 4.3/5 ★ |
| Category | Project Management | CRM Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Contact for pricing | $249/mo |
| Best For | Freelancers and small agencies needing project management combined with time tracking and client invoicing | Service-based small businesses wanting CRM and marketing automation in one |
| Our Pick | — | 🏆 Recommended |
Paymo Features
- ✓Project management
- ✓time tracking
- ✓invoicing
- ✓expense tracking
- ✓team collaboration
- ✓client portal
Keap Features
- ✓CRM
- ✓email marketing automation
- ✓invoicing and payments
- ✓appointment scheduling
- ✓landing pages
- ✓text marketing
- ✓reporting
Pricing Comparison
Best Use Cases
Keap
- →Small service businesses automating follow-up with leads
- →Coaches and consultants managing client pipelines
- →Businesses wanting CRM with built-in email marketing
Who Should NOT Use These Tools
Keap is NOT ideal for:
- ✗Large enterprises needing complex sales workflows
- ✗B2B SaaS companies with long sales cycles
- ✗Teams needing advanced reporting and analytics
Integrations
Keap
Gmail, Outlook, QuickBooks, Zapier, PayPal, Stripe, WooCommerce, Shopify
Our Take
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose Keap if service-based small businesses wanting crm and marketing automation in one.
Best For
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Best For
Service-based small businesses wanting CRM and marketing automation in one
Also Consider
If neither Paymo nor Keap is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Paymo and Keap?
Paymo is best for freelancers and small agencies needing project management combined with time tracking and client invoicing. Keap is best for service-based small businesses wanting crm and marketing automation in one.
Which is better, Paymo or Keap?
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose Keap if service-based small businesses wanting crm and marketing automation in one.
How much does Paymo cost?
Visit Paymo website for current pricing.
How much does Keap cost?
Keap starts at $249/mo. Pricing model: Paid.
Who should use Paymo?
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Who should use Keap?
Service-based small businesses wanting CRM and marketing automation in one