ProofHub vs Smartsheet
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
ProofHub
ProofHub is an all-in-one project management and team collaboration tool with a flat pricing model. It includes tasks, Gantt charts, time tracking, proofing, and team chat under one fixed price.
Smartsheet
Smartsheet is a work management platform that combines the familiarity of spreadsheets with powerful project management and collaboration features. It is widely used by enterprise teams for project tracking, resource management, and automated workflows. Smartsheet is particularly popular with teams comfortable with Excel who need more collaboration and automation capabilities.
Pros
- ✓Flat pricing regardless of user count
- ✓All-in-one including proofing tools
- ✓No per-user fees
- ✓Good for agencies and creative teams
- ✓Built-in time tracking
Cons
- ✗Interface less modern than competitors
- ✗Limited integration ecosystem
- ✗Flat pricing only worthwhile at larger team sizes
- ✗Reporting is basic
Pros
- ✓Familiar spreadsheet interface reduces learning curve for Excel users
- ✓Powerful automation and workflow capabilities
- ✓Strong enterprise security and compliance features
- ✓Excellent for managing large portfolios of projects
Cons
- ✗Pricing is higher than many competitors
- ✗Interface feels dated compared to modern tools
- ✗No free plan — 30-day trial only
- ✗Less intuitive for teams unfamiliar with spreadsheet-style tools
ProofHub vs Smartsheet: Side by Side
| Factor | ProofHub | Smartsheet |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | Project Management |
| Pricing Model | Paid | Paid |
| Starting Price | Contact for pricing | $9/user/mo |
| Best For | Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features | Enterprise teams wanting spreadsheet-familiar project management with powerful automation |
| Our Pick | — | — |
ProofHub Features
- ✓Project management
- ✓task tracking
- ✓time tracking
- ✓team collaboration
- ✓Gantt charts
- ✓resource management
Smartsheet Features
- ✓Spreadsheet-style project management
- ✓Gantt charts
- ✓automation
- ✓dashboards
- ✓resource management
- ✓forms
- ✓integrations
- ✓reporting
- ✓enterprise security
Pricing Comparison
Our Take
Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Choose Smartsheet if enterprise teams wanting spreadsheet-familiar project management with powerful automation.
Best For
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Best For
Enterprise teams wanting spreadsheet-familiar project management with powerful automation
How ProofHub and Smartsheet Are Similar
- •Both are Project Management platforms designed for business teams
- •Both offer web-based access with no software installation required
- •Both provide customer support and onboarding resources
- •Both integrate with popular third-party business tools
- •Both offer a trial or demo to evaluate before purchasing
Also Consider
If neither ProofHub nor Smartsheet is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between ProofHub and Smartsheet?
ProofHub is best for agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Smartsheet is best for enterprise teams wanting spreadsheet-familiar project management with powerful automation.
Which is better, ProofHub or Smartsheet?
Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Choose Smartsheet if enterprise teams wanting spreadsheet-familiar project management with powerful automation.
How much does ProofHub cost?
Visit ProofHub website for current pricing.
How much does Smartsheet cost?
Smartsheet starts at $9/user/mo. Pricing model: Paid.
Who should use ProofHub?
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Who should use Smartsheet?
Enterprise teams wanting spreadsheet-familiar project management with powerful automation