Smartsheet vs Synthesia
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Synthesia is our recommended pick for most teams — corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
Try Synthesia →Read our full Synthesia review →Smartsheet
Smartsheet is a work management platform that combines the familiarity of spreadsheets with powerful project management and collaboration features. It is widely used by enterprise teams for project tracking, resource management, and automated workflows. Smartsheet is particularly popular with teams comfortable with Excel who need more collaboration and automation capabilities.
Synthesia
Synthesia is an AI video generation platform that creates professional videos using AI avatars and text-to-speech technology. It eliminates the need for cameras, actors, and studios by letting you create videos from a script in minutes. Synthesia is widely used by corporate training, HR, and marketing teams for scalable video content production.
Pros
- ✓Familiar spreadsheet interface reduces learning curve for Excel users
- ✓Powerful automation and workflow capabilities
- ✓Strong enterprise security and compliance features
- ✓Excellent for managing large portfolios of projects
Cons
- ✗Pricing is higher than many competitors
- ✗Interface feels dated compared to modern tools
- ✗No free plan — 30-day trial only
- ✗Less intuitive for teams unfamiliar with spreadsheet-style tools
Pros
- ✓Creates professional videos without cameras, actors, or studios
- ✓Supports 120+ languages for global content production
- ✓Custom AI avatars can be created from your own likeness
- ✓Significant cost and time savings over traditional video production
Cons
- ✗Videos can feel less personal than human-recorded content
- ✗Limited creative flexibility compared to traditional video
- ✗Custom avatar creation requires approval process
- ✗Higher pricing than some competitors for advanced features
Smartsheet vs Synthesia: Side by Side
| Factor | Smartsheet | Synthesia |
|---|---|---|
| User Rating | N/A | 4.7/5 ★ |
| Category | Project Management | Video Software |
| Pricing Model | Paid | Paid |
| Starting Price | $9/user/mo | $29/mo |
| Best For | Enterprise teams wanting spreadsheet-familiar project management with powerful automation | Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios |
| Our Pick | — | 🏆 Recommended |
Smartsheet Features
- ✓Spreadsheet-style project management
- ✓Gantt charts
- ✓automation
- ✓dashboards
- ✓resource management
- ✓forms
- ✓integrations
- ✓reporting
- ✓enterprise security
Synthesia Features
- ✓AI avatars
- ✓text-to-video
- ✓120+ languages
- ✓custom avatars
- ✓screen recording
- ✓video templates
- ✓collaboration tools
Pricing Comparison
Synthesia
PaidStarts at $29/mo
Starter: $29/mo · Creator: $89/mo · Enterprise: custom
See full pricing →Best Use Cases
Synthesia
- →Corporate training teams creating onboarding videos at scale
- →Marketing teams producing product demo videos without cameras
- →HR departments making internal communication videos in multiple languages
Who Should NOT Use These Tools
Synthesia is NOT ideal for:
- ✗Creative agencies needing cinematic video production
- ✗Companies wanting authentic human-recorded content
- ✗Individuals needing personal branding videos
Integrations
Synthesia
PowerPoint, Google Slides, Canva, Zapier, LMS platforms
Which Should You Choose?
Choose Smartsheet if...
- →Enterprise teams wanting spreadsheet-familiar project management with powerful automation
Choose Synthesia if...
- →Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios
- →Corporate training teams creating onboarding videos at scale
- →Marketing teams producing product demo videos without cameras
Our Take
Choose Smartsheet if enterprise teams wanting spreadsheet-familiar project management with powerful automation. Choose Synthesia if corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
Best For
Enterprise teams wanting spreadsheet-familiar project management with powerful automation
Best For
Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios
Also Consider
If neither Smartsheet nor Synthesia is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Smartsheet and Synthesia?
Smartsheet is best for enterprise teams wanting spreadsheet-familiar project management with powerful automation. Synthesia is best for corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
Which is better, Smartsheet or Synthesia?
Choose Smartsheet if enterprise teams wanting spreadsheet-familiar project management with powerful automation. Choose Synthesia if corporate training, hr, and marketing teams wanting to produce professional video content at scale without cameras or studios.
How much does Smartsheet cost?
Smartsheet starts at $9/user/mo. Pricing model: Paid.
How much does Synthesia cost?
Synthesia starts at $29/mo. Pricing model: Paid.
Who should use Smartsheet?
Enterprise teams wanting spreadsheet-familiar project management with powerful automation
Who should use Synthesia?
Corporate training, HR, and marketing teams wanting to produce professional video content at scale without cameras or studios