Todoist vs Microsoft Project
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Microsoft Project
Microsoft Project is the long-standing enterprise project management standard offering advanced scheduling, resource management, and portfolio tracking. Deep integration with the Microsoft 365 ecosystem.
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Pros
- ✓Industry standard for complex project scheduling
- ✓Powerful Gantt and resource management
- ✓Deep Microsoft 365 integration
- ✓Strong portfolio management
- ✓Trusted by enterprises globally
Cons
- ✗Steep learning curve
- ✗Expensive licensing
- ✗Feels dated compared to modern tools
- ✗Overkill for simple projects
- ✗Limited real-time collaboration
Todoist vs Microsoft Project: Side by Side
| Factor | Todoist | Microsoft Project |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | Project Management |
| Pricing Model | Freemium | Paid |
| Starting Price | Contact for pricing | Contact for pricing |
| Best For | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools | Enterprise project managers needing advanced scheduling, resource management, and Microsoft 365 integration |
| Our Pick | — | — |
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Microsoft Project Features
- ✓Project scheduling
- ✓Gantt charts
- ✓resource management
- ✓task tracking
- ✓portfolio management
- ✓reporting
Pricing Comparison
Our Take
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Microsoft Project if enterprise project managers needing advanced scheduling, resource management, and microsoft 365 integration.
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Best For
Enterprise project managers needing advanced scheduling, resource management, and Microsoft 365 integration
How Todoist and Microsoft Project Are Similar
- •Both are Project Management platforms designed for business teams
- •Both offer web-based access with no software installation required
- •Both provide customer support and onboarding resources
- •Both integrate with popular third-party business tools
- •Both offer a trial or demo to evaluate before purchasing
Also Consider
If neither Todoist nor Microsoft Project is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Todoist and Microsoft Project?
Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Microsoft Project is best for enterprise project managers needing advanced scheduling, resource management, and microsoft 365 integration.
Which is better, Todoist or Microsoft Project?
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Microsoft Project if enterprise project managers needing advanced scheduling, resource management, and microsoft 365 integration.
How much does Todoist cost?
Visit Todoist website for current pricing.
How much does Microsoft Project cost?
Visit Microsoft Project website for current pricing.
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Who should use Microsoft Project?
Enterprise project managers needing advanced scheduling, resource management, and Microsoft 365 integration