Trello vs Deputy
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Trello
Trello is a visual project management tool based on the Kanban board methodology. It uses cards, lists, and boards to help teams organize tasks and workflows in a simple, visual way. Owned by Atlassian, Trello is one of the most widely used project management tools in the world, known for its simplicity and ease of use.
Deputy
Deputy is a workforce management platform focused on employee scheduling, time tracking, and labor compliance. It helps businesses with shift-based workforces build schedules, manage leave, and track hours worked. Deputy integrates with major payroll providers to streamline the pay run process.
Pros
- ✓Extremely easy to learn and use — teams are productive within minutes
- ✓Generous free plan with unlimited cards
- ✓Familiar Kanban interface that most people already understand
- ✓Large library of power-ups and integrations
Cons
- ✗Limited project management features beyond Kanban boards
- ✗Not suitable for complex projects with dependencies
- ✗Reporting and analytics are basic
- ✗Timeline and calendar views require paid plan
Pros
- ✓Excellent scheduling tools with AI-powered shift recommendations
- ✓Strong labor compliance features for overtime and break rules
- ✓Good mobile app for employees to clock in, swap shifts, and request leave
- ✓Integrates with 30+ payroll providers
Cons
- ✗Limited core HR features beyond scheduling and time tracking
- ✗Not a full HRIS replacement
- ✗Reporting could be more customizable for complex workforce analytics
Trello vs Deputy: Side by Side
| Factor | Trello | Deputy |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | HR Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | $4.50/user/mo |
| Best For | Small teams and individuals wanting simple, visual Kanban-based task management | Businesses with hourly workers needing scheduling and time tracking |
| Our Pick | — | — |
Trello Features
- ✓Kanban boards
- ✓cards and checklists
- ✓power-ups and integrations
- ✓automation
- ✓timeline view
- ✓calendar view
- ✓mobile app
- ✓templates
Deputy Features
- ✓Employee scheduling
- ✓time tracking
- ✓leave management
- ✓payroll integrations
- ✓reporting
Pricing Comparison
Our Take
Choose Trello if small teams and individuals wanting simple, visual kanban-based task management. Choose Deputy if businesses with hourly workers needing scheduling and time tracking.
Best For
Small teams and individuals wanting simple, visual Kanban-based task management
Best For
Businesses with hourly workers needing scheduling and time tracking
Also Consider
If neither Trello nor Deputy is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Trello and Deputy?
Trello is best for small teams and individuals wanting simple, visual kanban-based task management. Deputy is best for businesses with hourly workers needing scheduling and time tracking.
Which is better, Trello or Deputy?
Choose Trello if small teams and individuals wanting simple, visual kanban-based task management. Choose Deputy if businesses with hourly workers needing scheduling and time tracking.
How much does Trello cost?
Trello starts at Free. Pricing model: Freemium.
How much does Deputy cost?
Deputy starts at $4.50/user/mo. Pricing model: Paid.
Who should use Trello?
Small teams and individuals wanting simple, visual Kanban-based task management
Who should use Deputy?
Businesses with hourly workers needing scheduling and time tracking