Trello vs ProofHub
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Trello
Trello is a visual project management tool based on the Kanban board methodology. It uses cards, lists, and boards to help teams organize tasks and workflows in a simple, visual way. Owned by Atlassian, Trello is one of the most widely used project management tools in the world, known for its simplicity and ease of use.
ProofHub
ProofHub is an all-in-one project management and team collaboration tool with a flat pricing model. It includes tasks, Gantt charts, time tracking, proofing, and team chat under one fixed price.
Pros
- ✓Extremely easy to learn and use — teams are productive within minutes
- ✓Generous free plan with unlimited cards
- ✓Familiar Kanban interface that most people already understand
- ✓Large library of power-ups and integrations
Cons
- ✗Limited project management features beyond Kanban boards
- ✗Not suitable for complex projects with dependencies
- ✗Reporting and analytics are basic
- ✗Timeline and calendar views require paid plan
Pros
- ✓Flat pricing regardless of user count
- ✓All-in-one including proofing tools
- ✓No per-user fees
- ✓Good for agencies and creative teams
- ✓Built-in time tracking
Cons
- ✗Interface less modern than competitors
- ✗Limited integration ecosystem
- ✗Flat pricing only worthwhile at larger team sizes
- ✗Reporting is basic
Trello vs ProofHub: Side by Side
| Factor | Trello | ProofHub |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | Project Management |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | Contact for pricing |
| Best For | Small teams and individuals wanting simple, visual Kanban-based task management | Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features |
| Our Pick | — | — |
Trello Features
- ✓Kanban boards
- ✓cards and checklists
- ✓power-ups and integrations
- ✓automation
- ✓timeline view
- ✓calendar view
- ✓mobile app
- ✓templates
ProofHub Features
- ✓Project management
- ✓task tracking
- ✓time tracking
- ✓team collaboration
- ✓Gantt charts
- ✓resource management
Pricing Comparison
Our Take
Choose Trello if small teams and individuals wanting simple, visual kanban-based task management. Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
Best For
Small teams and individuals wanting simple, visual Kanban-based task management
Best For
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
How Trello and ProofHub Are Similar
- •Both are Project Management platforms designed for business teams
- •Both offer web-based access with no software installation required
- •Both provide customer support and onboarding resources
- •Both integrate with popular third-party business tools
- •Both offer a trial or demo to evaluate before purchasing
Also Consider
If neither Trello nor ProofHub is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Trello and ProofHub?
Trello is best for small teams and individuals wanting simple, visual kanban-based task management. ProofHub is best for agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
Which is better, Trello or ProofHub?
Choose Trello if small teams and individuals wanting simple, visual kanban-based task management. Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features.
How much does Trello cost?
Trello starts at Free. Pricing model: Freemium.
How much does ProofHub cost?
Visit ProofHub website for current pricing.
Who should use Trello?
Small teams and individuals wanting simple, visual Kanban-based task management
Who should use ProofHub?
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features