Trello vs Todoist
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Trello
Trello is a visual project management tool based on the Kanban board methodology. It uses cards, lists, and boards to help teams organize tasks and workflows in a simple, visual way. Owned by Atlassian, Trello is one of the most widely used project management tools in the world, known for its simplicity and ease of use.
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Pros
- ✓Extremely easy to learn and use — teams are productive within minutes
- ✓Generous free plan with unlimited cards
- ✓Familiar Kanban interface that most people already understand
- ✓Large library of power-ups and integrations
Cons
- ✗Limited project management features beyond Kanban boards
- ✗Not suitable for complex projects with dependencies
- ✗Reporting and analytics are basic
- ✗Timeline and calendar views require paid plan
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Trello vs Todoist: Side by Side
| Factor | Trello | Todoist |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | Project Management |
| Pricing Model | Freemium | Freemium |
| Starting Price | Free | Contact for pricing |
| Best For | Small teams and individuals wanting simple, visual Kanban-based task management | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools |
| Our Pick | — | — |
Trello Features
- ✓Kanban boards
- ✓cards and checklists
- ✓power-ups and integrations
- ✓automation
- ✓timeline view
- ✓calendar view
- ✓mobile app
- ✓templates
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Pricing Comparison
Our Take
Choose Trello if small teams and individuals wanting simple, visual kanban-based task management. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Best For
Small teams and individuals wanting simple, visual Kanban-based task management
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
How Trello and Todoist Are Similar
- •Both are Project Management platforms designed for business teams
- •Both offer web-based access with no software installation required
- •Both provide customer support and onboarding resources
- •Both integrate with popular third-party business tools
- •Both offer a free plan to get started
Also Consider
If neither Trello nor Todoist is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Trello and Todoist?
Trello is best for small teams and individuals wanting simple, visual kanban-based task management. Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Which is better, Trello or Todoist?
Choose Trello if small teams and individuals wanting simple, visual kanban-based task management. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
How much does Trello cost?
Trello starts at Free. Pricing model: Freemium.
How much does Todoist cost?
Visit Todoist website for current pricing.
Who should use Trello?
Small teams and individuals wanting simple, visual Kanban-based task management
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools