Deputy vs QuickBooks
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
QuickBooks is our recommended pick for most teams — small to mid-size us businesses wanting the industry standard accounting software.
Try QuickBooks →Read our full QuickBooks review →Deputy
Deputy is a workforce management platform focused on employee scheduling, time tracking, and labor compliance. It helps businesses with shift-based workforces build schedules, manage leave, and track hours worked. Deputy integrates with major payroll providers to streamline the pay run process.
QuickBooks
QuickBooks is the world's leading accounting software for small and mid-size businesses. Built by Intuit, it handles bookkeeping, invoicing, payroll, tax preparation, and financial reporting in one platform. QuickBooks is used by over 7 million businesses worldwide and is the de facto standard for small business accounting in the US.
Pros
- ✓Excellent scheduling tools with AI-powered shift recommendations
- ✓Strong labor compliance features for overtime and break rules
- ✓Good mobile app for employees to clock in, swap shifts, and request leave
- ✓Integrates with 30+ payroll providers
Cons
- ✗Limited core HR features beyond scheduling and time tracking
- ✗Not a full HRIS replacement
- ✗Reporting could be more customizable for complex workforce analytics
Pros
- ✓Industry standard — most accountants and bookkeepers are familiar with QuickBooks
- ✓Comprehensive feature set covering all accounting needs
- ✓Strong ecosystem of integrations with 750+ apps
- ✓Excellent tax preparation and filing tools
Cons
- ✗Can be expensive as you add features and users
- ✗Steeper learning curve than simpler alternatives
- ✗Customer support quality has declined according to many users
- ✗Price increases frequently frustrate long-term customers
Deputy vs QuickBooks: Side by Side
| Factor | Deputy | QuickBooks |
|---|---|---|
| User Rating | N/A | 4.6/5 ★ |
| Category | HR Software | Accounting Software |
| Pricing Model | Paid | Paid |
| Starting Price | $4.50/user/mo | $30/mo |
| Best For | Businesses with hourly workers needing scheduling and time tracking | Small to mid-size US businesses wanting the industry standard accounting software |
| Our Pick | — | 🏆 Recommended |
Deputy Features
- ✓Employee scheduling
- ✓time tracking
- ✓leave management
- ✓payroll integrations
- ✓reporting
QuickBooks Features
- ✓Bookkeeping
- ✓invoicing
- ✓expense tracking
- ✓payroll
- ✓tax preparation
- ✓financial reporting
- ✓bank reconciliation
- ✓inventory management
- ✓mobile app
- ✓integrations
Pricing Comparison
QuickBooks
PaidStarts at $30/mo
Simple Start: $30/mo · Essentials: $60/mo · Plus: $90/mo · Advanced: $200/mo
See full pricing →Best Use Cases
QuickBooks
- →Small businesses managing invoicing and expenses
- →Self-employed professionals tracking income and taxes
- →Companies wanting accounting software with payroll add-on
Who Should NOT Use These Tools
QuickBooks is NOT ideal for:
- ✗Large enterprises needing multi-entity accounting
- ✗Companies requiring advanced inventory management
- ✗Businesses outside North America
Integrations
QuickBooks
Shopify, PayPal, Stripe, Square, Gusto, TSheets, HubSpot, Salesforce, Expensify
Our Take
Choose Deputy if businesses with hourly workers needing scheduling and time tracking. Choose QuickBooks if small to mid-size us businesses wanting the industry standard accounting software.
Best For
Businesses with hourly workers needing scheduling and time tracking
Best For
Small to mid-size US businesses wanting the industry standard accounting software
Also Consider
If neither Deputy nor QuickBooks is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between Deputy and QuickBooks?
Deputy is best for businesses with hourly workers needing scheduling and time tracking. QuickBooks is best for small to mid-size us businesses wanting the industry standard accounting software.
Which is better, Deputy or QuickBooks?
Choose Deputy if businesses with hourly workers needing scheduling and time tracking. Choose QuickBooks if small to mid-size us businesses wanting the industry standard accounting software.
How much does Deputy cost?
Deputy starts at $4.50/user/mo. Pricing model: Paid.
How much does QuickBooks cost?
QuickBooks starts at $30/mo. Pricing model: Paid.
Who should use Deputy?
Businesses with hourly workers needing scheduling and time tracking
Who should use QuickBooks?
Small to mid-size US businesses wanting the industry standard accounting software