Deputy vs Todoist
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Deputy
Deputy is a workforce management platform focused on employee scheduling, time tracking, and labor compliance. It helps businesses with shift-based workforces build schedules, manage leave, and track hours worked. Deputy integrates with major payroll providers to streamline the pay run process.
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Pros
- ✓Excellent scheduling tools with AI-powered shift recommendations
- ✓Strong labor compliance features for overtime and break rules
- ✓Good mobile app for employees to clock in, swap shifts, and request leave
- ✓Integrates with 30+ payroll providers
Cons
- ✗Limited core HR features beyond scheduling and time tracking
- ✗Not a full HRIS replacement
- ✗Reporting could be more customizable for complex workforce analytics
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Deputy vs Todoist: Side by Side
| Factor | Deputy | Todoist |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Project Management |
| Pricing Model | Paid | Freemium |
| Starting Price | $4.50/user/mo | Contact for pricing |
| Best For | Businesses with hourly workers needing scheduling and time tracking | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools |
| Our Pick | — | — |
Deputy Features
- ✓Employee scheduling
- ✓time tracking
- ✓leave management
- ✓payroll integrations
- ✓reporting
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Pricing Comparison
Our Take
Choose Deputy if businesses with hourly workers needing scheduling and time tracking. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Best For
Businesses with hourly workers needing scheduling and time tracking
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Also Consider
If neither Deputy nor Todoist is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between Deputy and Todoist?
Deputy is best for businesses with hourly workers needing scheduling and time tracking. Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Which is better, Deputy or Todoist?
Choose Deputy if businesses with hourly workers needing scheduling and time tracking. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
How much does Deputy cost?
Deputy starts at $4.50/user/mo. Pricing model: Paid.
How much does Todoist cost?
Visit Todoist website for current pricing.
Who should use Deputy?
Businesses with hourly workers needing scheduling and time tracking
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools