Todoist vs Deputy
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Deputy
Deputy is a workforce management platform focused on employee scheduling, time tracking, and labor compliance. It helps businesses with shift-based workforces build schedules, manage leave, and track hours worked. Deputy integrates with major payroll providers to streamline the pay run process.
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Pros
- ✓Excellent scheduling tools with AI-powered shift recommendations
- ✓Strong labor compliance features for overtime and break rules
- ✓Good mobile app for employees to clock in, swap shifts, and request leave
- ✓Integrates with 30+ payroll providers
Cons
- ✗Limited core HR features beyond scheduling and time tracking
- ✗Not a full HRIS replacement
- ✗Reporting could be more customizable for complex workforce analytics
Todoist vs Deputy: Side by Side
| Factor | Todoist | Deputy |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | HR Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Contact for pricing | $4.50/user/mo |
| Best For | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools | Businesses with hourly workers needing scheduling and time tracking |
| Our Pick | — | — |
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Deputy Features
- ✓Employee scheduling
- ✓time tracking
- ✓leave management
- ✓payroll integrations
- ✓reporting
Pricing Comparison
Our Take
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Deputy if businesses with hourly workers needing scheduling and time tracking.
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Best For
Businesses with hourly workers needing scheduling and time tracking
Also Consider
If neither Todoist nor Deputy is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Todoist and Deputy?
Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Deputy is best for businesses with hourly workers needing scheduling and time tracking.
Which is better, Todoist or Deputy?
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Deputy if businesses with hourly workers needing scheduling and time tracking.
How much does Todoist cost?
Visit Todoist website for current pricing.
How much does Deputy cost?
Deputy starts at $4.50/user/mo. Pricing model: Paid.
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Who should use Deputy?
Businesses with hourly workers needing scheduling and time tracking