Dext vs OnPay
A head-to-head comparison to help you pick the right tool
Last updated: September 14, 2026
Dext is our recommended pick for most teams — bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry.
Try Dext →Read our full Dext review →Dext
Dext is a pre-accounting automation tool that captures receipts, invoices, and expenses and automatically extracts data for your accounting software. It eliminates manual data entry for bookkeepers and accountants.
OnPay
OnPay is a full-service payroll and HR platform designed for small and mid-size businesses. It offers unlimited payroll runs, automatic tax filing, and built-in HR tools at an affordable flat rate. OnPay is consistently rated as one of the best value payroll solutions for small businesses and supports a wide range of industries including restaurants, farms, and nonprofits.
Pros
- ✓Excellent receipt and invoice capture
- ✓Strong OCR data extraction
- ✓Good integration with QuickBooks, Xero, and Sage
- ✓Saves significant data entry time
- ✓Popular with accountants
Cons
- ✗Not a standalone accounting solution
- ✗Subscription cost on top of accounting software
- ✗Occasional OCR errors
- ✗Best value for high receipt volumes
Pros
- ✓Excellent value — flat monthly pricing with no per-run fees
- ✓Supports multiple pay schedules and unlimited payroll runs
- ✓Strong industry-specific features for restaurants, farms, and nonprofits
- ✓US-based customer support included on all plans
Cons
- ✗US-only — no international payroll support
- ✗Mobile app is less polished than competitors
- ✗Limited advanced HR features compared to full HRIS platforms
Dext vs OnPay: Side by Side
| Factor | Dext | OnPay |
|---|---|---|
| User Rating | 4.5/5 ★ | N/A |
| Category | Accounting Software | Payroll Software |
| Pricing Model | Paid | Paid |
| Starting Price | $15/mo | $40/mo + $6/person |
| Best For | Bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry | Small businesses wanting affordable, full-service payroll with no hidden fees |
| Our Pick | 🏆 Recommended | — |
Dext Features
- ✓Receipt capture
- ✓expense management
- ✓invoice processing
- ✓VAT tracking
- ✓accounting integrations
- ✓mobile app
OnPay Features
- ✓Unlimited payroll runs
- ✓automatic tax filing
- ✓direct deposit
- ✓employee self-service
- ✓HR tools
- ✓benefits administration
- ✓PTO management
- ✓integrations
Pricing Comparison
Best Use Cases
Dext
- →Accountants and bookkeepers processing client receipts
- →Small businesses automating expense capture
- →Companies reducing manual data entry for accounting
Who Should NOT Use These Tools
Dext is NOT ideal for:
- ✗Businesses without an accountant or bookkeeper
- ✗Companies with very low transaction volumes
- ✗Teams that don\'t need automated receipt capture
Integrations
Dext
QuickBooks, Xero, Sage, FreshBooks, Kashoo, MYOB, Zoho Books
Our Take
Choose Dext if bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry. Choose OnPay if small businesses wanting affordable, full-service payroll with no hidden fees.
Best For
Bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry
Best For
Small businesses wanting affordable, full-service payroll with no hidden fees
Also Consider
If neither Dext nor OnPay is the right fit, QuickBooks is worth evaluating.
QuickBooks
Small to mid-size US businesses wanting the industry standard accounting software
From $30/mo
Frequently Asked Questions
What is the difference between Dext and OnPay?
Dext is best for bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry. OnPay is best for small businesses wanting affordable, full-service payroll with no hidden fees.
Which is better, Dext or OnPay?
Choose Dext if bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry. Choose OnPay if small businesses wanting affordable, full-service payroll with no hidden fees.
How much does Dext cost?
Dext starts at $15/mo. Pricing model: Paid.
How much does OnPay cost?
OnPay starts at $40/mo + $6/person. Pricing model: Paid.
Who should use Dext?
Bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry
Who should use OnPay?
Small businesses wanting affordable, full-service payroll with no hidden fees