Insightly vs QuickBooks
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
QuickBooks is our recommended pick for most teams — small to mid-size us businesses wanting the industry standard accounting software.
Try QuickBooks →Read our full QuickBooks review →Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
QuickBooks
QuickBooks is the world's leading accounting software for small and mid-size businesses. Built by Intuit, it handles bookkeeping, invoicing, payroll, tax preparation, and financial reporting in one platform. QuickBooks is used by over 7 million businesses worldwide and is the de facto standard for small business accounting in the US.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Industry standard — most accountants and bookkeepers are familiar with QuickBooks
- ✓Comprehensive feature set covering all accounting needs
- ✓Strong ecosystem of integrations with 750+ apps
- ✓Excellent tax preparation and filing tools
Cons
- ✗Can be expensive as you add features and users
- ✗Steeper learning curve than simpler alternatives
- ✗Customer support quality has declined according to many users
- ✗Price increases frequently frustrate long-term customers
Insightly vs QuickBooks: Side by Side
| Factor | Insightly | QuickBooks |
|---|---|---|
| User Rating | N/A | 4.6/5 ★ |
| Category | CRM Software | Accounting Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | $30/mo |
| Best For | Growing businesses that need CRM and project management in one platform | Small to mid-size US businesses wanting the industry standard accounting software |
| Our Pick | — | 🏆 Recommended |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
QuickBooks Features
- ✓Bookkeeping
- ✓invoicing
- ✓expense tracking
- ✓payroll
- ✓tax preparation
- ✓financial reporting
- ✓bank reconciliation
- ✓inventory management
- ✓mobile app
- ✓integrations
Pricing Comparison
QuickBooks
PaidStarts at $30/mo
Simple Start: $30/mo · Essentials: $60/mo · Plus: $90/mo · Advanced: $200/mo
See full pricing →Best Use Cases
QuickBooks
- →Small businesses managing invoicing and expenses
- →Self-employed professionals tracking income and taxes
- →Companies wanting accounting software with payroll add-on
Who Should NOT Use These Tools
QuickBooks is NOT ideal for:
- ✗Large enterprises needing multi-entity accounting
- ✗Companies requiring advanced inventory management
- ✗Businesses outside North America
Integrations
QuickBooks
Shopify, PayPal, Stripe, Square, Gusto, TSheets, HubSpot, Salesforce, Expensify
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose QuickBooks if small to mid-size us businesses wanting the industry standard accounting software.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Small to mid-size US businesses wanting the industry standard accounting software
Also Consider
If neither Insightly nor QuickBooks is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and QuickBooks?
Insightly is best for growing businesses that need crm and project management in one platform. QuickBooks is best for small to mid-size us businesses wanting the industry standard accounting software.
Which is better, Insightly or QuickBooks?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose QuickBooks if small to mid-size us businesses wanting the industry standard accounting software.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does QuickBooks cost?
QuickBooks starts at $30/mo. Pricing model: Paid.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use QuickBooks?
Small to mid-size US businesses wanting the industry standard accounting software