Insightly vs Todoist
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Insightly vs Todoist: Side by Side
| Factor | Insightly | Todoist |
|---|---|---|
| User Rating | N/A | N/A |
| Category | CRM Software | Project Management |
| Pricing Model | Freemium | Freemium |
| Starting Price | Free | Contact for pricing |
| Best For | Growing businesses that need CRM and project management in one platform | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools |
| Our Pick | — | — |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Pricing Comparison
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Also Consider
If neither Insightly nor Todoist is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and Todoist?
Insightly is best for growing businesses that need crm and project management in one platform. Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Which is better, Insightly or Todoist?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does Todoist cost?
Visit Todoist website for current pricing.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools