Todoist vs Insightly
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Todoist vs Insightly: Side by Side
| Factor | Todoist | Insightly |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | CRM Software |
| Pricing Model | Freemium | Freemium |
| Starting Price | Contact for pricing | Free |
| Best For | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools | Growing businesses that need CRM and project management in one platform |
| Our Pick | — | — |
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Pricing Comparison
Our Take
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Insightly if growing businesses that need crm and project management in one platform.
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Best For
Growing businesses that need CRM and project management in one platform
Also Consider
If neither Todoist nor Insightly is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Todoist and Insightly?
Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Insightly is best for growing businesses that need crm and project management in one platform.
Which is better, Todoist or Insightly?
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Insightly if growing businesses that need crm and project management in one platform.
How much does Todoist cost?
Visit Todoist website for current pricing.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Who should use Insightly?
Growing businesses that need CRM and project management in one platform