Insightly vs Zoho Projects
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Zoho Projects
Zoho Projects is a full-featured project management tool offering task management, Gantt charts, time tracking, and budget management at a very competitive price point within the Zoho ecosystem.
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Pros
- ✓Very affordable pricing
- ✓Strong Gantt chart features
- ✓Built-in time tracking and budgeting
- ✓Good Zoho ecosystem integration
- ✓Solid feature set for the price
Cons
- ✗Interface less polished than competitors
- ✗Best value within Zoho ecosystem
- ✗Mobile app could be improved
- ✗Support can be slow
Insightly vs Zoho Projects: Side by Side
| Factor | Insightly | Zoho Projects |
|---|---|---|
| User Rating | N/A | N/A |
| Category | CRM Software | Project Management |
| Pricing Model | Freemium | Freemium |
| Starting Price | Free | Contact for pricing |
| Best For | Growing businesses that need CRM and project management in one platform | Budget-conscious teams already in the Zoho ecosystem wanting a full-featured project management tool |
| Our Pick | — | — |
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Zoho Projects Features
- ✓Project management
- ✓task tracking
- ✓Gantt charts
- ✓time tracking
- ✓team collaboration
- ✓portfolio management
Pricing Comparison
Our Take
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Zoho Projects if budget-conscious teams already in the zoho ecosystem wanting a full-featured project management tool.
Best For
Growing businesses that need CRM and project management in one platform
Best For
Budget-conscious teams already in the Zoho ecosystem wanting a full-featured project management tool
Also Consider
If neither Insightly nor Zoho Projects is the right fit, Monday.com CRM is worth evaluating.
Monday.com CRM
Teams that want CRM and project management combined in one visual platform
From $12/user/mo
Frequently Asked Questions
What is the difference between Insightly and Zoho Projects?
Insightly is best for growing businesses that need crm and project management in one platform. Zoho Projects is best for budget-conscious teams already in the zoho ecosystem wanting a full-featured project management tool.
Which is better, Insightly or Zoho Projects?
Choose Insightly if growing businesses that need crm and project management in one platform. Choose Zoho Projects if budget-conscious teams already in the zoho ecosystem wanting a full-featured project management tool.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
How much does Zoho Projects cost?
Visit Zoho Projects website for current pricing.
Who should use Insightly?
Growing businesses that need CRM and project management in one platform
Who should use Zoho Projects?
Budget-conscious teams already in the Zoho ecosystem wanting a full-featured project management tool