Zoho Projects vs Insightly
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Zoho Projects
Zoho Projects is a full-featured project management tool offering task management, Gantt charts, time tracking, and budget management at a very competitive price point within the Zoho ecosystem.
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Pros
- ✓Very affordable pricing
- ✓Strong Gantt chart features
- ✓Built-in time tracking and budgeting
- ✓Good Zoho ecosystem integration
- ✓Solid feature set for the price
Cons
- ✗Interface less polished than competitors
- ✗Best value within Zoho ecosystem
- ✗Mobile app could be improved
- ✗Support can be slow
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Zoho Projects vs Insightly: Side by Side
| Factor | Zoho Projects | Insightly |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | CRM Software |
| Pricing Model | Freemium | Freemium |
| Starting Price | Contact for pricing | Free |
| Best For | Budget-conscious teams already in the Zoho ecosystem wanting a full-featured project management tool | Growing businesses that need CRM and project management in one platform |
| Our Pick | — | — |
Zoho Projects Features
- ✓Project management
- ✓task tracking
- ✓Gantt charts
- ✓time tracking
- ✓team collaboration
- ✓portfolio management
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Pricing Comparison
Our Take
Choose Zoho Projects if budget-conscious teams already in the zoho ecosystem wanting a full-featured project management tool. Choose Insightly if growing businesses that need crm and project management in one platform.
Best For
Budget-conscious teams already in the Zoho ecosystem wanting a full-featured project management tool
Best For
Growing businesses that need CRM and project management in one platform
Also Consider
If neither Zoho Projects nor Insightly is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Zoho Projects and Insightly?
Zoho Projects is best for budget-conscious teams already in the zoho ecosystem wanting a full-featured project management tool. Insightly is best for growing businesses that need crm and project management in one platform.
Which is better, Zoho Projects or Insightly?
Choose Zoho Projects if budget-conscious teams already in the zoho ecosystem wanting a full-featured project management tool. Choose Insightly if growing businesses that need crm and project management in one platform.
How much does Zoho Projects cost?
Visit Zoho Projects website for current pricing.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
Who should use Zoho Projects?
Budget-conscious teams already in the Zoho ecosystem wanting a full-featured project management tool
Who should use Insightly?
Growing businesses that need CRM and project management in one platform