Kashoo vs Paymo
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Kashoo
Kashoo is a simple cloud accounting platform designed for small businesses and freelancers who want straightforward bookkeeping without complexity. It offers automatic transaction categorization powered by AI, invoicing, and basic financial reporting. Kashoo is known for its simplicity and flat-rate annual pricing with no per-user fees, making it one of the most affordable full-featured accounting options available.
Paymo
Paymo is a project management and time tracking tool built for freelancers and small agencies. It combines task management, time tracking, invoicing, and resource scheduling in one platform.
Pros
- ✓Extremely simple and easy to use — ideal for non-accountants
- ✓Flat annual pricing with unlimited users — no per-seat fees
- ✓AI-powered transaction categorization saves time
- ✓Affordable compared to QuickBooks and Xero
Cons
- ✗Less feature-rich than QuickBooks or Xero
- ✗Limited integrations compared to larger platforms
- ✗Not suitable for businesses with complex accounting needs
- ✗Less widely known — fewer accountants familiar with it
Pros
- ✓Built-in time tracking and invoicing
- ✓Good resource scheduling
- ✓Ideal for client-facing work
- ✓Affordable pricing
- ✓Clean interface
Cons
- ✗Not suited for large enterprise teams
- ✗Limited automation
- ✗Smaller integration ecosystem
- ✗Reporting less robust than competitors
Kashoo vs Paymo: Side by Side
| Factor | Kashoo | Paymo |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Accounting Software | Project Management |
| Pricing Model | Paid | Freemium |
| Starting Price | $216/yr | Contact for pricing |
| Best For | Very small businesses and freelancers wanting the simplest, most affordable accounting solution | Freelancers and small agencies needing project management combined with time tracking and client invoicing |
| Our Pick | — | — |
Kashoo Features
- ✓AI-powered transaction categorization
- ✓invoicing
- ✓expense tracking
- ✓bank connections
- ✓financial reporting
- ✓tax preparation
- ✓multi-currency support
- ✓unlimited users
- ✓mobile app
Paymo Features
- ✓Project management
- ✓time tracking
- ✓invoicing
- ✓expense tracking
- ✓team collaboration
- ✓client portal
Pricing Comparison
Our Take
Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution. Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing.
Best For
Very small businesses and freelancers wanting the simplest, most affordable accounting solution
Best For
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Also Consider
If neither Kashoo nor Paymo is the right fit, Dext is worth evaluating.
Dext
Bookkeepers, accountants, and businesses with high receipt volumes wanting to eliminate manual data entry
From $15/mo
Frequently Asked Questions
What is the difference between Kashoo and Paymo?
Kashoo is best for very small businesses and freelancers wanting the simplest, most affordable accounting solution. Paymo is best for freelancers and small agencies needing project management combined with time tracking and client invoicing.
Which is better, Kashoo or Paymo?
Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution. Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing.
How much does Kashoo cost?
Kashoo starts at $216/yr. Pricing model: Paid.
How much does Paymo cost?
Visit Paymo website for current pricing.
Who should use Kashoo?
Very small businesses and freelancers wanting the simplest, most affordable accounting solution
Who should use Paymo?
Freelancers and small agencies needing project management combined with time tracking and client invoicing