Paymo vs Kashoo
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Paymo
Paymo is a project management and time tracking tool built for freelancers and small agencies. It combines task management, time tracking, invoicing, and resource scheduling in one platform.
Kashoo
Kashoo is a simple cloud accounting platform designed for small businesses and freelancers who want straightforward bookkeeping without complexity. It offers automatic transaction categorization powered by AI, invoicing, and basic financial reporting. Kashoo is known for its simplicity and flat-rate annual pricing with no per-user fees, making it one of the most affordable full-featured accounting options available.
Pros
- ✓Built-in time tracking and invoicing
- ✓Good resource scheduling
- ✓Ideal for client-facing work
- ✓Affordable pricing
- ✓Clean interface
Cons
- ✗Not suited for large enterprise teams
- ✗Limited automation
- ✗Smaller integration ecosystem
- ✗Reporting less robust than competitors
Pros
- ✓Extremely simple and easy to use — ideal for non-accountants
- ✓Flat annual pricing with unlimited users — no per-seat fees
- ✓AI-powered transaction categorization saves time
- ✓Affordable compared to QuickBooks and Xero
Cons
- ✗Less feature-rich than QuickBooks or Xero
- ✗Limited integrations compared to larger platforms
- ✗Not suitable for businesses with complex accounting needs
- ✗Less widely known — fewer accountants familiar with it
Paymo vs Kashoo: Side by Side
| Factor | Paymo | Kashoo |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | Accounting Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Contact for pricing | $216/yr |
| Best For | Freelancers and small agencies needing project management combined with time tracking and client invoicing | Very small businesses and freelancers wanting the simplest, most affordable accounting solution |
| Our Pick | — | — |
Paymo Features
- ✓Project management
- ✓time tracking
- ✓invoicing
- ✓expense tracking
- ✓team collaboration
- ✓client portal
Kashoo Features
- ✓AI-powered transaction categorization
- ✓invoicing
- ✓expense tracking
- ✓bank connections
- ✓financial reporting
- ✓tax preparation
- ✓multi-currency support
- ✓unlimited users
- ✓mobile app
Pricing Comparison
Our Take
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution.
Best For
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Best For
Very small businesses and freelancers wanting the simplest, most affordable accounting solution
Also Consider
If neither Paymo nor Kashoo is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Paymo and Kashoo?
Paymo is best for freelancers and small agencies needing project management combined with time tracking and client invoicing. Kashoo is best for very small businesses and freelancers wanting the simplest, most affordable accounting solution.
Which is better, Paymo or Kashoo?
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose Kashoo if very small businesses and freelancers wanting the simplest, most affordable accounting solution.
How much does Paymo cost?
Visit Paymo website for current pricing.
How much does Kashoo cost?
Kashoo starts at $216/yr. Pricing model: Paid.
Who should use Paymo?
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Who should use Kashoo?
Very small businesses and freelancers wanting the simplest, most affordable accounting solution