OnPay vs Pipedrive
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Pipedrive is our recommended pick for most teams — small to mid-size sales teams focused on pipeline management.
Try Pipedrive →Read our full Pipedrive review →OnPay
OnPay is a full-service payroll and HR platform designed for small and mid-size businesses. It offers unlimited payroll runs, automatic tax filing, and built-in HR tools at an affordable flat rate. OnPay is consistently rated as one of the best value payroll solutions for small businesses and supports a wide range of industries including restaurants, farms, and nonprofits.
Pipedrive
Pipedrive is a sales-focused CRM designed to help small and mid-size sales teams manage their pipelines and close more deals. It features a visual deal pipeline interface that makes it easy to track where every deal stands. Pipedrive is loved by sales teams for its simplicity and focus on driving sales activity.
Pros
- ✓Excellent value — flat monthly pricing with no per-run fees
- ✓Supports multiple pay schedules and unlimited payroll runs
- ✓Strong industry-specific features for restaurants, farms, and nonprofits
- ✓US-based customer support included on all plans
Cons
- ✗US-only — no international payroll support
- ✗Mobile app is less polished than competitors
- ✗Limited advanced HR features compared to full HRIS platforms
Pros
- ✓Intuitive visual pipeline that sales teams love
- ✓Easy to set up with minimal training required
- ✓Strong mobile app for on-the-go sales
- ✓Affordable pricing with good value at entry level
Cons
- ✗Limited marketing automation compared to HubSpot
- ✗Reporting is basic on lower tiers
- ✗Not ideal for teams that need strong customer service tools
OnPay vs Pipedrive: Side by Side
| Factor | OnPay | Pipedrive |
|---|---|---|
| User Rating | N/A | 4.5/5 ★ |
| Category | Payroll Software | CRM Software |
| Pricing Model | Paid | Paid |
| Starting Price | $40/mo + $6/person | $14/user/mo |
| Best For | Small businesses wanting affordable, full-service payroll with no hidden fees | Small to mid-size sales teams focused on pipeline management |
| Our Pick | — | 🏆 Recommended |
OnPay Features
- ✓Unlimited payroll runs
- ✓automatic tax filing
- ✓direct deposit
- ✓employee self-service
- ✓HR tools
- ✓benefits administration
- ✓PTO management
- ✓integrations
Pipedrive Features
- ✓Visual deal pipeline
- ✓contact management
- ✓email integration
- ✓activity reminders
- ✓reporting
- ✓workflow automation
- ✓mobile app
- ✓AI sales assistant
Pricing Comparison
Pipedrive
PaidStarts at $14/user/mo
Essential: $14/user/mo · Advanced: $34/user/mo · Professional: $49/user/mo · Power: $64/user/mo
See full pricing →Best Use Cases
Pipedrive
- →Sales teams wanting a visual pipeline-focused CRM
- →SMBs tracking deals from lead to close
- →Companies wanting a CRM that sales reps will actually use
Who Should NOT Use These Tools
Pipedrive is NOT ideal for:
- ✗Companies needing full marketing automation built in
- ✗Teams requiring complex territory management
- ✗Businesses needing a free CRM option
Integrations
Pipedrive
Gmail, Outlook, Slack, Zoom, QuickBooks, Xero, Zapier, HubSpot, Mailchimp, Trello
Which Should You Choose?
Choose OnPay if...
- →Small businesses wanting affordable, full-service payroll with no hidden fees
Choose Pipedrive if...
- →Small to mid-size sales teams focused on pipeline management
- →Sales teams wanting a visual pipeline-focused CRM
- →SMBs tracking deals from lead to close
Our Take
Choose OnPay if small businesses wanting affordable, full-service payroll with no hidden fees. Choose Pipedrive if small to mid-size sales teams focused on pipeline management.
Best For
Small businesses wanting affordable, full-service payroll with no hidden fees
Best For
Small to mid-size sales teams focused on pipeline management
Also Consider
If neither OnPay nor Pipedrive is the right fit, Multiplier is worth evaluating.
Multiplier
Startups and SMBs hiring internationally on a budget
From $40/contractor/mo
Frequently Asked Questions
What is the difference between OnPay and Pipedrive?
OnPay is best for small businesses wanting affordable, full-service payroll with no hidden fees. Pipedrive is best for small to mid-size sales teams focused on pipeline management.
Which is better, OnPay or Pipedrive?
Choose OnPay if small businesses wanting affordable, full-service payroll with no hidden fees. Choose Pipedrive if small to mid-size sales teams focused on pipeline management.
How much does OnPay cost?
OnPay starts at $40/mo + $6/person. Pricing model: Paid.
How much does Pipedrive cost?
Pipedrive starts at $14/user/mo. Pricing model: Paid.
Who should use OnPay?
Small businesses wanting affordable, full-service payroll with no hidden fees
Who should use Pipedrive?
Small to mid-size sales teams focused on pipeline management