Paylocity vs HubSpot CRM
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Paylocity
Paylocity is a modern HR and payroll platform designed for mid-market businesses. It combines payroll processing with employee engagement tools, learning management, and workforce analytics. Paylocity stands out for its strong mobile experience and focus on building connected, engaged workplaces.
HubSpot CRM
HubSpot CRM is a powerful and easy-to-use customer relationship management platform trusted by over 150,000 companies worldwide. It offers a completely free core CRM with optional paid Marketing, Sales, and Service Hubs for growing teams. HubSpot is the go-to CRM for companies that want to align their marketing, sales, and customer service teams in one platform.
Pros
- ✓Strong employee engagement and communication tools
- ✓Excellent mobile app for both managers and employees
- ✓Modern UI with good user adoption rates
- ✓Robust payroll with strong compliance features
Cons
- ✗Pricing requires a sales call and is not published online
- ✗Implementation can be complex for larger organizations
- ✗Some advanced features require additional modules at extra cost
Pros
- ✓Generous free plan that is genuinely useful for small teams
- ✓All-in-one platform covering marketing, sales, and service
- ✓Excellent onboarding resources and HubSpot Academy
- ✓Strong integrations with 1000+ tools
Cons
- ✗Can get very expensive as you add paid Hubs and contacts
- ✗Some advanced features locked behind higher tiers
- ✗Reporting is limited on free and starter plans
Paylocity vs HubSpot CRM: Side by Side
| Factor | Paylocity | HubSpot CRM |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | CRM Software |
| Pricing Model | Paid | Freemium |
| Starting Price | Custom pricing | Free |
| Best For | Mid-market businesses with 20-1000 employees | SMBs wanting a free CRM with room to grow into marketing automation |
| Our Pick | — | — |
Paylocity Features
- ✓Payroll
- ✓benefits
- ✓talent management
- ✓workforce management
- ✓analytics
- ✓employee self-service
HubSpot CRM Features
- ✓Contact management
- ✓email tracking
- ✓deal pipelines
- ✓live chat
- ✓meeting scheduling
- ✓reporting
- ✓marketing automation
- ✓landing pages
Pricing Comparison
Our Take
Choose Paylocity if mid-market businesses with 20-1000 employees. Choose HubSpot CRM if smbs wanting a free crm with room to grow into marketing automation.
Best For
Mid-market businesses with 20-1000 employees
Best For
SMBs wanting a free CRM with room to grow into marketing automation
Also Consider
If neither Paylocity nor HubSpot CRM is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between Paylocity and HubSpot CRM?
Paylocity is best for mid-market businesses with 20-1000 employees. HubSpot CRM is best for smbs wanting a free crm with room to grow into marketing automation.
Which is better, Paylocity or HubSpot CRM?
Choose Paylocity if mid-market businesses with 20-1000 employees. Choose HubSpot CRM if smbs wanting a free crm with room to grow into marketing automation.
How much does Paylocity cost?
Paylocity starts at Custom pricing. Pricing model: Paid.
How much does HubSpot CRM cost?
HubSpot CRM starts at Free. Pricing model: Freemium.
Who should use Paylocity?
Mid-market businesses with 20-1000 employees
Who should use HubSpot CRM?
SMBs wanting a free CRM with room to grow into marketing automation