Paylocity vs Todoist
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Paylocity
Paylocity is a modern HR and payroll platform designed for mid-market businesses. It combines payroll processing with employee engagement tools, learning management, and workforce analytics. Paylocity stands out for its strong mobile experience and focus on building connected, engaged workplaces.
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Pros
- ✓Strong employee engagement and communication tools
- ✓Excellent mobile app for both managers and employees
- ✓Modern UI with good user adoption rates
- ✓Robust payroll with strong compliance features
Cons
- ✗Pricing requires a sales call and is not published online
- ✗Implementation can be complex for larger organizations
- ✗Some advanced features require additional modules at extra cost
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Paylocity vs Todoist: Side by Side
| Factor | Paylocity | Todoist |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Project Management |
| Pricing Model | Paid | Freemium |
| Starting Price | Custom pricing | Contact for pricing |
| Best For | Mid-market businesses with 20-1000 employees | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools |
| Our Pick | — | — |
Paylocity Features
- ✓Payroll
- ✓benefits
- ✓talent management
- ✓workforce management
- ✓analytics
- ✓employee self-service
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Pricing Comparison
Our Take
Choose Paylocity if mid-market businesses with 20-1000 employees. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Best For
Mid-market businesses with 20-1000 employees
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Also Consider
If neither Paylocity nor Todoist is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between Paylocity and Todoist?
Paylocity is best for mid-market businesses with 20-1000 employees. Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
Which is better, Paylocity or Todoist?
Choose Paylocity if mid-market businesses with 20-1000 employees. Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools.
How much does Paylocity cost?
Paylocity starts at Custom pricing. Pricing model: Paid.
How much does Todoist cost?
Visit Todoist website for current pricing.
Who should use Paylocity?
Mid-market businesses with 20-1000 employees
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools