Todoist vs Paylocity
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
Paylocity
Paylocity is a modern HR and payroll platform designed for mid-market businesses. It combines payroll processing with employee engagement tools, learning management, and workforce analytics. Paylocity stands out for its strong mobile experience and focus on building connected, engaged workplaces.
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Pros
- ✓Strong employee engagement and communication tools
- ✓Excellent mobile app for both managers and employees
- ✓Modern UI with good user adoption rates
- ✓Robust payroll with strong compliance features
Cons
- ✗Pricing requires a sales call and is not published online
- ✗Implementation can be complex for larger organizations
- ✗Some advanced features require additional modules at extra cost
Todoist vs Paylocity: Side by Side
| Factor | Todoist | Paylocity |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | HR Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Contact for pricing | Custom pricing |
| Best For | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools | Mid-market businesses with 20-1000 employees |
| Our Pick | — | — |
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
Paylocity Features
- ✓Payroll
- ✓benefits
- ✓talent management
- ✓workforce management
- ✓analytics
- ✓employee self-service
Pricing Comparison
Our Take
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Paylocity if mid-market businesses with 20-1000 employees.
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Best For
Mid-market businesses with 20-1000 employees
Also Consider
If neither Todoist nor Paylocity is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Todoist and Paylocity?
Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Paylocity is best for mid-market businesses with 20-1000 employees.
Which is better, Todoist or Paylocity?
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose Paylocity if mid-market businesses with 20-1000 employees.
How much does Todoist cost?
Visit Todoist website for current pricing.
How much does Paylocity cost?
Paylocity starts at Custom pricing. Pricing model: Paid.
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Who should use Paylocity?
Mid-market businesses with 20-1000 employees