Paymo vs Insightly
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Paymo
Paymo is a project management and time tracking tool built for freelancers and small agencies. It combines task management, time tracking, invoicing, and resource scheduling in one platform.
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Pros
- ✓Built-in time tracking and invoicing
- ✓Good resource scheduling
- ✓Ideal for client-facing work
- ✓Affordable pricing
- ✓Clean interface
Cons
- ✗Not suited for large enterprise teams
- ✗Limited automation
- ✗Smaller integration ecosystem
- ✗Reporting less robust than competitors
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Paymo vs Insightly: Side by Side
| Factor | Paymo | Insightly |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | CRM Software |
| Pricing Model | Freemium | Freemium |
| Starting Price | Contact for pricing | Free |
| Best For | Freelancers and small agencies needing project management combined with time tracking and client invoicing | Growing businesses that need CRM and project management in one platform |
| Our Pick | — | — |
Paymo Features
- ✓Project management
- ✓time tracking
- ✓invoicing
- ✓expense tracking
- ✓team collaboration
- ✓client portal
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Pricing Comparison
Our Take
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose Insightly if growing businesses that need crm and project management in one platform.
Best For
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Best For
Growing businesses that need CRM and project management in one platform
Also Consider
If neither Paymo nor Insightly is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Paymo and Insightly?
Paymo is best for freelancers and small agencies needing project management combined with time tracking and client invoicing. Insightly is best for growing businesses that need crm and project management in one platform.
Which is better, Paymo or Insightly?
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose Insightly if growing businesses that need crm and project management in one platform.
How much does Paymo cost?
Visit Paymo website for current pricing.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
Who should use Paymo?
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Who should use Insightly?
Growing businesses that need CRM and project management in one platform