Paymo vs When I Work
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Paymo
Paymo is a project management and time tracking tool built for freelancers and small agencies. It combines task management, time tracking, invoicing, and resource scheduling in one platform.
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Pros
- ✓Built-in time tracking and invoicing
- ✓Good resource scheduling
- ✓Ideal for client-facing work
- ✓Affordable pricing
- ✓Clean interface
Cons
- ✗Not suited for large enterprise teams
- ✗Limited automation
- ✗Smaller integration ecosystem
- ✗Reporting less robust than competitors
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Paymo vs When I Work: Side by Side
| Factor | Paymo | When I Work |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | HR Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Contact for pricing | $2.50/user/mo |
| Best For | Freelancers and small agencies needing project management combined with time tracking and client invoicing | Small businesses with hourly or shift-based workers |
| Our Pick | — | — |
Paymo Features
- ✓Project management
- ✓time tracking
- ✓invoicing
- ✓expense tracking
- ✓team collaboration
- ✓client portal
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Pricing Comparison
Our Take
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose When I Work if small businesses with hourly or shift-based workers.
Best For
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Best For
Small businesses with hourly or shift-based workers
Also Consider
If neither Paymo nor When I Work is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Paymo and When I Work?
Paymo is best for freelancers and small agencies needing project management combined with time tracking and client invoicing. When I Work is best for small businesses with hourly or shift-based workers.
Which is better, Paymo or When I Work?
Choose Paymo if freelancers and small agencies needing project management combined with time tracking and client invoicing. Choose When I Work if small businesses with hourly or shift-based workers.
How much does Paymo cost?
Visit Paymo website for current pricing.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
Who should use Paymo?
Freelancers and small agencies needing project management combined with time tracking and client invoicing
Who should use When I Work?
Small businesses with hourly or shift-based workers