ProofHub vs Gusto
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Gusto is our recommended pick for most teams — small businesses under 100 employees.
Try Gusto →Read our full Gusto review →ProofHub
ProofHub is an all-in-one project management and team collaboration tool with a flat pricing model. It includes tasks, Gantt charts, time tracking, proofing, and team chat under one fixed price.
Gusto
Gusto is a full-service HR and payroll platform built for small businesses. It handles payroll taxes automatically, offers employee benefits administration, and includes onboarding tools that make it easy to bring on new hires. Gusto is known for its clean interface and transparent pricing, making it a top choice for founders managing HR for the first time.
Pros
- ✓Flat pricing regardless of user count
- ✓All-in-one including proofing tools
- ✓No per-user fees
- ✓Good for agencies and creative teams
- ✓Built-in time tracking
Cons
- ✗Interface less modern than competitors
- ✗Limited integration ecosystem
- ✗Flat pricing only worthwhile at larger team sizes
- ✗Reporting is basic
Pros
- ✓Automatic federal, state, and local tax filing saves hours each month
- ✓Transparent flat-rate pricing with no hidden fees
- ✓Excellent onboarding flow with offer letters, e-signatures, and self-onboarding
- ✓Strong benefits administration including health, dental, and 401k
Cons
- ✗International payroll is limited and requires third-party tools
- ✗Can get expensive as headcount grows beyond 50 employees
- ✗Reporting and analytics are basic compared to enterprise tools
ProofHub vs Gusto: Side by Side
| Factor | ProofHub | Gusto |
|---|---|---|
| User Rating | N/A | 4.6/5 ★ |
| Category | Project Management | HR Software |
| Pricing Model | Paid | Paid |
| Starting Price | Contact for pricing | $40/mo + $6/employee |
| Best For | Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features | Small businesses under 100 employees |
| Our Pick | — | 🏆 Recommended |
ProofHub Features
- ✓Project management
- ✓task tracking
- ✓time tracking
- ✓team collaboration
- ✓Gantt charts
- ✓resource management
Gusto Features
- ✓Payroll automation
- ✓benefits administration
- ✓onboarding
- ✓time tracking
- ✓compliance
Pricing Comparison
Gusto
PaidStarts at $40/mo + $6/employee
Simple: $40/mo + $6/employee · Plus: $80/mo + $12/employee · Premium: $180/mo + $22/employee
See full pricing →Best Use Cases
Gusto
- →US small businesses running payroll for the first time
- →Startups wanting automated tax filing
- →Companies needing combined payroll and benefits administration
Who Should NOT Use These Tools
Gusto is NOT ideal for:
- ✗Companies with international employees
- ✗Large enterprises needing complex payroll rules
- ✗Businesses outside the United States
Integrations
Gusto
QuickBooks, Xero, FreshBooks, Clover, When I Work, Deputy, BambooHR, Greenhouse
Our Take
Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Choose Gusto if small businesses under 100 employees.
Best For
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Best For
Small businesses under 100 employees
Also Consider
If neither ProofHub nor Gusto is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between ProofHub and Gusto?
ProofHub is best for agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Gusto is best for small businesses under 100 employees.
Which is better, ProofHub or Gusto?
Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Choose Gusto if small businesses under 100 employees.
How much does ProofHub cost?
Visit ProofHub website for current pricing.
How much does Gusto cost?
Gusto starts at $40/mo + $6/employee. Pricing model: Paid.
Who should use ProofHub?
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Who should use Gusto?
Small businesses under 100 employees