ProofHub vs Keap
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Keap is our recommended pick for most teams — service-based small businesses wanting crm and marketing automation in one.
Try Keap →Read our full Keap review →ProofHub
ProofHub is an all-in-one project management and team collaboration tool with a flat pricing model. It includes tasks, Gantt charts, time tracking, proofing, and team chat under one fixed price.
Keap
Keap is a CRM and marketing automation platform designed specifically for small businesses and solopreneurs. It combines contact management, email marketing, invoicing, and appointment scheduling in one platform. Keap is ideal for service-based small businesses that want to automate their client follow-up and lead nurturing.
Pros
- ✓Flat pricing regardless of user count
- ✓All-in-one including proofing tools
- ✓No per-user fees
- ✓Good for agencies and creative teams
- ✓Built-in time tracking
Cons
- ✗Interface less modern than competitors
- ✗Limited integration ecosystem
- ✗Flat pricing only worthwhile at larger team sizes
- ✗Reporting is basic
Pros
- ✓All-in-one platform covering CRM, marketing, and payments
- ✓Strong automation for small service businesses
- ✓Good for automating client follow-up and lead nurturing
- ✓Dedicated small business focus
Cons
- ✗Expensive for what you get compared to alternatives
- ✗Steep learning curve for the automation builder
- ✗Interface feels dated compared to modern CRM tools
ProofHub vs Keap: Side by Side
| Factor | ProofHub | Keap |
|---|---|---|
| User Rating | N/A | 4.3/5 ★ |
| Category | Project Management | CRM Software |
| Pricing Model | Paid | Paid |
| Starting Price | Contact for pricing | $249/mo |
| Best For | Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features | Service-based small businesses wanting CRM and marketing automation in one |
| Our Pick | — | 🏆 Recommended |
ProofHub Features
- ✓Project management
- ✓task tracking
- ✓time tracking
- ✓team collaboration
- ✓Gantt charts
- ✓resource management
Keap Features
- ✓CRM
- ✓email marketing automation
- ✓invoicing and payments
- ✓appointment scheduling
- ✓landing pages
- ✓text marketing
- ✓reporting
Pricing Comparison
Best Use Cases
Keap
- →Small service businesses automating follow-up with leads
- →Coaches and consultants managing client pipelines
- →Businesses wanting CRM with built-in email marketing
Who Should NOT Use These Tools
Keap is NOT ideal for:
- ✗Large enterprises needing complex sales workflows
- ✗B2B SaaS companies with long sales cycles
- ✗Teams needing advanced reporting and analytics
Integrations
Keap
Gmail, Outlook, QuickBooks, Zapier, PayPal, Stripe, WooCommerce, Shopify
Our Take
Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Choose Keap if service-based small businesses wanting crm and marketing automation in one.
Best For
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Best For
Service-based small businesses wanting CRM and marketing automation in one
Also Consider
If neither ProofHub nor Keap is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between ProofHub and Keap?
ProofHub is best for agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Keap is best for service-based small businesses wanting crm and marketing automation in one.
Which is better, ProofHub or Keap?
Choose ProofHub if agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features. Choose Keap if service-based small businesses wanting crm and marketing automation in one.
How much does ProofHub cost?
Visit ProofHub website for current pricing.
How much does Keap cost?
Keap starts at $249/mo. Pricing model: Paid.
Who should use ProofHub?
Agencies and creative teams wanting an all-in-one tool with flat pricing and built-in proofing features
Who should use Keap?
Service-based small businesses wanting CRM and marketing automation in one