Todoist vs HubSpot CRM
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
HubSpot CRM
HubSpot CRM is a powerful and easy-to-use customer relationship management platform trusted by over 150,000 companies worldwide. It offers a completely free core CRM with optional paid Marketing, Sales, and Service Hubs for growing teams. HubSpot is the go-to CRM for companies that want to align their marketing, sales, and customer service teams in one platform.
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Pros
- ✓Generous free plan that is genuinely useful for small teams
- ✓All-in-one platform covering marketing, sales, and service
- ✓Excellent onboarding resources and HubSpot Academy
- ✓Strong integrations with 1000+ tools
Cons
- ✗Can get very expensive as you add paid Hubs and contacts
- ✗Some advanced features locked behind higher tiers
- ✗Reporting is limited on free and starter plans
Todoist vs HubSpot CRM: Side by Side
| Factor | Todoist | HubSpot CRM |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | CRM Software |
| Pricing Model | Freemium | Freemium |
| Starting Price | Contact for pricing | Free |
| Best For | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools | SMBs wanting a free CRM with room to grow into marketing automation |
| Our Pick | — | — |
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
HubSpot CRM Features
- ✓Contact management
- ✓email tracking
- ✓deal pipelines
- ✓live chat
- ✓meeting scheduling
- ✓reporting
- ✓marketing automation
- ✓landing pages
Pricing Comparison
Our Take
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose HubSpot CRM if smbs wanting a free crm with room to grow into marketing automation.
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Best For
SMBs wanting a free CRM with room to grow into marketing automation
Also Consider
If neither Todoist nor HubSpot CRM is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Todoist and HubSpot CRM?
Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. HubSpot CRM is best for smbs wanting a free crm with room to grow into marketing automation.
Which is better, Todoist or HubSpot CRM?
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose HubSpot CRM if smbs wanting a free crm with room to grow into marketing automation.
How much does Todoist cost?
Visit Todoist website for current pricing.
How much does HubSpot CRM cost?
HubSpot CRM starts at Free. Pricing model: Freemium.
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Who should use HubSpot CRM?
SMBs wanting a free CRM with room to grow into marketing automation