Todoist vs OnPay
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Todoist
Todoist is a clean and intuitive task management app trusted by millions of individuals and teams. It focuses on simplicity and getting things done with natural language input and smart scheduling.
OnPay
OnPay is a full-service payroll and HR platform designed for small and mid-size businesses. It offers unlimited payroll runs, automatic tax filing, and built-in HR tools at an affordable flat rate. OnPay is consistently rated as one of the best value payroll solutions for small businesses and supports a wide range of industries including restaurants, farms, and nonprofits.
Pros
- ✓Extremely easy to use
- ✓Natural language task input
- ✓Cross-platform availability
- ✓Good collaboration for small teams
- ✓Generous free plan
Cons
- ✗Not suited for complex project management
- ✗Limited reporting and analytics
- ✗Gantt and timeline views absent
- ✗Better for individuals than large teams
Pros
- ✓Excellent value — flat monthly pricing with no per-run fees
- ✓Supports multiple pay schedules and unlimited payroll runs
- ✓Strong industry-specific features for restaurants, farms, and nonprofits
- ✓US-based customer support included on all plans
Cons
- ✗US-only — no international payroll support
- ✗Mobile app is less polished than competitors
- ✗Limited advanced HR features compared to full HRIS platforms
Todoist vs OnPay: Side by Side
| Factor | Todoist | OnPay |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | Payroll Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Contact for pricing | $40/mo + $6/person |
| Best For | Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools | Small businesses wanting affordable, full-service payroll with no hidden fees |
| Our Pick | — | — |
Todoist Features
- ✓Task management
- ✓project organization
- ✓due dates
- ✓priority levels
- ✓labels
- ✓integrations
- ✓mobile app
OnPay Features
- ✓Unlimited payroll runs
- ✓automatic tax filing
- ✓direct deposit
- ✓employee self-service
- ✓HR tools
- ✓benefits administration
- ✓PTO management
- ✓integrations
Pricing Comparison
Our Take
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose OnPay if small businesses wanting affordable, full-service payroll with no hidden fees.
Best For
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Best For
Small businesses wanting affordable, full-service payroll with no hidden fees
Also Consider
If neither Todoist nor OnPay is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Todoist and OnPay?
Todoist is best for individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. OnPay is best for small businesses wanting affordable, full-service payroll with no hidden fees.
Which is better, Todoist or OnPay?
Choose Todoist if individuals and small teams wanting a simple, clean task manager without the complexity of full project tools. Choose OnPay if small businesses wanting affordable, full-service payroll with no hidden fees.
How much does Todoist cost?
Visit Todoist website for current pricing.
How much does OnPay cost?
OnPay starts at $40/mo + $6/person. Pricing model: Paid.
Who should use Todoist?
Individuals and small teams wanting a simple, clean task manager without the complexity of full project tools
Who should use OnPay?
Small businesses wanting affordable, full-service payroll with no hidden fees