When I Work vs SugarCRM
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
SugarCRM
SugarCRM is an open-source CRM platform that offers highly customizable sales, marketing, and customer service tools for mid-size and enterprise businesses. It gives companies full control over their CRM data and workflows, making it popular with businesses that have specific customization or data sovereignty requirements.
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Pros
- ✓Highly customizable to fit complex business processes
- ✓Open-source option gives full data control
- ✓Strong sales and marketing automation
- ✓Good value for mid-market companies
Cons
- ✗Requires technical resources to implement and customize
- ✗Interface is less modern than competitors
- ✗Steeper learning curve than simpler CRM tools
When I Work vs SugarCRM: Side by Side
| Factor | When I Work | SugarCRM |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | CRM Software |
| Pricing Model | Paid | Paid |
| Starting Price | $2.50/user/mo | $19/user/mo |
| Best For | Small businesses with hourly or shift-based workers | Mid-size businesses needing a highly customizable CRM with full data control |
| Our Pick | — | — |
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
SugarCRM Features
- ✓Sales automation
- ✓marketing automation
- ✓customer service management
- ✓reporting and analytics
- ✓workflow automation
- ✓mobile app
- ✓API access
Pricing Comparison
Our Take
Choose When I Work if small businesses with hourly or shift-based workers. Choose SugarCRM if mid-size businesses needing a highly customizable crm with full data control.
Best For
Small businesses with hourly or shift-based workers
Best For
Mid-size businesses needing a highly customizable CRM with full data control
Also Consider
If neither When I Work nor SugarCRM is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between When I Work and SugarCRM?
When I Work is best for small businesses with hourly or shift-based workers. SugarCRM is best for mid-size businesses needing a highly customizable crm with full data control.
Which is better, When I Work or SugarCRM?
Choose When I Work if small businesses with hourly or shift-based workers. Choose SugarCRM if mid-size businesses needing a highly customizable crm with full data control.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
How much does SugarCRM cost?
SugarCRM starts at $19/user/mo. Pricing model: Paid.
Who should use When I Work?
Small businesses with hourly or shift-based workers
Who should use SugarCRM?
Mid-size businesses needing a highly customizable CRM with full data control