When I Work vs Teamtailor
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Teamtailor
Teamtailor is a modern ATS with a strong focus on employer branding. It includes a built-in career site builder, candidate nurturing tools, and a clean pipeline interface loved by recruiters.
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Pros
- ✓Beautiful career site builder included
- ✓Clean and modern interface
- ✓Strong employer branding focus
- ✓Good candidate nurturing tools
- ✓Transparent pricing
Cons
- ✗Lighter on enterprise features
- ✗Reporting less robust than competitors
- ✗Limited onboarding tools
- ✗Best suited for SMBs
When I Work vs Teamtailor: Side by Side
| Factor | When I Work | Teamtailor |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Applicant Tracking |
| Pricing Model | Paid | Paid |
| Starting Price | $2.50/user/mo | Contact for pricing |
| Best For | Small businesses with hourly or shift-based workers | SMBs and growing companies wanting a modern ATS with strong employer branding and career site tools |
| Our Pick | — | — |
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Teamtailor Features
- ✓Applicant tracking
- ✓career site builder
- ✓employer branding
- ✓candidate experience
- ✓analytics
- ✓integrations
Pricing Comparison
Our Take
Choose When I Work if small businesses with hourly or shift-based workers. Choose Teamtailor if smbs and growing companies wanting a modern ats with strong employer branding and career site tools.
Best For
Small businesses with hourly or shift-based workers
Best For
SMBs and growing companies wanting a modern ATS with strong employer branding and career site tools
Also Consider
If neither When I Work nor Teamtailor is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between When I Work and Teamtailor?
When I Work is best for small businesses with hourly or shift-based workers. Teamtailor is best for smbs and growing companies wanting a modern ats with strong employer branding and career site tools.
Which is better, When I Work or Teamtailor?
Choose When I Work if small businesses with hourly or shift-based workers. Choose Teamtailor if smbs and growing companies wanting a modern ats with strong employer branding and career site tools.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
How much does Teamtailor cost?
Visit Teamtailor website for current pricing.
Who should use When I Work?
Small businesses with hourly or shift-based workers
Who should use Teamtailor?
SMBs and growing companies wanting a modern ATS with strong employer branding and career site tools