Workday Recruiting vs Insightly
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Workday Recruiting
Workday Recruiting is an enterprise-grade applicant tracking system built into the broader Workday HCM suite. It offers end-to-end recruiting from sourcing to offer management within a unified platform.
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Pros
- ✓Seamlessly integrated with Workday HR and Payroll
- ✓Strong reporting and analytics
- ✓Excellent for large enterprises
- ✓Unified candidate and employee data
- ✓Configurable workflows
Cons
- ✗Very expensive for small businesses
- ✗Complex implementation process
- ✗Requires dedicated admin
- ✗Overkill for teams under 500 employees
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Workday Recruiting vs Insightly: Side by Side
| Factor | Workday Recruiting | Insightly |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Applicant Tracking | CRM Software |
| Pricing Model | Paid | Freemium |
| Starting Price | Contact for pricing | Free |
| Best For | Large enterprises already using Workday HCM wanting unified recruiting and HR data | Growing businesses that need CRM and project management in one platform |
| Our Pick | — | — |
Workday Recruiting Features
- ✓Applicant tracking
- ✓interview management
- ✓candidate sourcing
- ✓onboarding
- ✓analytics
- ✓compliance
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Pricing Comparison
Our Take
Choose Workday Recruiting if large enterprises already using workday hcm wanting unified recruiting and hr data. Choose Insightly if growing businesses that need crm and project management in one platform.
Best For
Large enterprises already using Workday HCM wanting unified recruiting and HR data
Best For
Growing businesses that need CRM and project management in one platform
Also Consider
If neither Workday Recruiting nor Insightly is the right fit, Manatal is worth evaluating.
Manatal
Recruitment agencies and budget-conscious companies wanting AI-powered ATS at an affordable price
From $15/user/mo
Frequently Asked Questions
What is the difference between Workday Recruiting and Insightly?
Workday Recruiting is best for large enterprises already using workday hcm wanting unified recruiting and hr data. Insightly is best for growing businesses that need crm and project management in one platform.
Which is better, Workday Recruiting or Insightly?
Choose Workday Recruiting if large enterprises already using workday hcm wanting unified recruiting and hr data. Choose Insightly if growing businesses that need crm and project management in one platform.
How much does Workday Recruiting cost?
Visit Workday Recruiting website for current pricing.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
Who should use Workday Recruiting?
Large enterprises already using Workday HCM wanting unified recruiting and HR data
Who should use Insightly?
Growing businesses that need CRM and project management in one platform