Ashby vs When I Work
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Ashby
Ashby is a modern all-in-one recruiting platform built for high-growth companies. It combines ATS, CRM, scheduling, and analytics in a single tool, eliminating the need for multiple recruiting tools. Ashby is loved by tech startups and scale-ups for its powerful analytics and modern interface that helps recruiting teams make data-driven hiring decisions.
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Pros
- ✓All-in-one platform eliminates need for separate recruiting CRM and scheduling tools
- ✓Exceptional analytics — best-in-class reporting for recruiting teams
- ✓Modern and fast interface loved by recruiting ops teams
- ✓Strong integrations with developer tools
Cons
- ✗Expensive — pricing requires custom quote and targets growth-stage companies
- ✗Overkill for small teams making fewer than 20 hires per year
- ✗Requires dedicated recruiting ops resources to get full value
- ✗Less widely known than Greenhouse or Lever
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Ashby vs When I Work: Side by Side
| Factor | Ashby | When I Work |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Applicant Tracking | HR Software |
| Pricing Model | Paid | Paid |
| Starting Price | Custom pricing | $2.50/user/mo |
| Best For | High-growth tech companies wanting an all-in-one recruiting platform with exceptional analytics | Small businesses with hourly or shift-based workers |
| Our Pick | — | — |
Ashby Features
- ✓ATS
- ✓CRM
- ✓interview scheduling
- ✓analytics and reporting
- ✓job posting
- ✓pipeline management
- ✓automation
- ✓integrations
- ✓career page
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Pricing Comparison
Which Should You Choose?
Choose Ashby if...
- →High-growth tech companies wanting an all-in-one recruiting platform with exceptional analytics
Our Take
Choose Ashby if high-growth tech companies wanting an all-in-one recruiting platform with exceptional analytics. Choose When I Work if small businesses with hourly or shift-based workers.
Best For
High-growth tech companies wanting an all-in-one recruiting platform with exceptional analytics
Best For
Small businesses with hourly or shift-based workers
Also Consider
If neither Ashby nor When I Work is the right fit, Manatal is worth evaluating.
Manatal
Recruitment agencies and budget-conscious companies wanting AI-powered ATS at an affordable price
From $15/user/mo
Frequently Asked Questions
What is the difference between Ashby and When I Work?
Ashby is best for high-growth tech companies wanting an all-in-one recruiting platform with exceptional analytics. When I Work is best for small businesses with hourly or shift-based workers.
Which is better, Ashby or When I Work?
Choose Ashby if high-growth tech companies wanting an all-in-one recruiting platform with exceptional analytics. Choose When I Work if small businesses with hourly or shift-based workers.
How much does Ashby cost?
Ashby starts at Custom pricing. Pricing model: Paid.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
Who should use Ashby?
High-growth tech companies wanting an all-in-one recruiting platform with exceptional analytics
Who should use When I Work?
Small businesses with hourly or shift-based workers