GanttPRO vs When I Work
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
GanttPRO
GanttPRO is a dedicated online Gantt chart tool built for project planning and scheduling. It offers an intuitive drag-and-drop interface for creating professional project timelines quickly.
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Pros
- ✓Best-in-class Gantt chart experience
- ✓Very easy to learn
- ✓Good resource management
- ✓Professional exports for client presentations
- ✓Affordable pricing
Cons
- ✗Narrower feature set than full PM platforms
- ✗Not suited for agile or Kanban-focused teams
- ✗Limited reporting
- ✗Less suitable for software teams
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
GanttPRO vs When I Work: Side by Side
| Factor | GanttPRO | When I Work |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | HR Software |
| Pricing Model | Paid | Paid |
| Starting Price | Contact for pricing | $2.50/user/mo |
| Best For | Project managers and teams needing a dedicated, easy-to-use Gantt chart tool for planning and scheduling | Small businesses with hourly or shift-based workers |
| Our Pick | — | — |
GanttPRO Features
- ✓Gantt charts
- ✓task dependencies
- ✓resource management
- ✓time tracking
- ✓project templates
- ✓team collaboration
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Pricing Comparison
Our Take
Choose GanttPRO if project managers and teams needing a dedicated, easy-to-use gantt chart tool for planning and scheduling. Choose When I Work if small businesses with hourly or shift-based workers.
Best For
Project managers and teams needing a dedicated, easy-to-use Gantt chart tool for planning and scheduling
Best For
Small businesses with hourly or shift-based workers
Also Consider
If neither GanttPRO nor When I Work is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between GanttPRO and When I Work?
GanttPRO is best for project managers and teams needing a dedicated, easy-to-use gantt chart tool for planning and scheduling. When I Work is best for small businesses with hourly or shift-based workers.
Which is better, GanttPRO or When I Work?
Choose GanttPRO if project managers and teams needing a dedicated, easy-to-use gantt chart tool for planning and scheduling. Choose When I Work if small businesses with hourly or shift-based workers.
How much does GanttPRO cost?
Visit GanttPRO website for current pricing.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
Who should use GanttPRO?
Project managers and teams needing a dedicated, easy-to-use Gantt chart tool for planning and scheduling
Who should use When I Work?
Small businesses with hourly or shift-based workers