When I Work vs GanttPRO
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
GanttPRO
GanttPRO is a dedicated online Gantt chart tool built for project planning and scheduling. It offers an intuitive drag-and-drop interface for creating professional project timelines quickly.
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Pros
- ✓Best-in-class Gantt chart experience
- ✓Very easy to learn
- ✓Good resource management
- ✓Professional exports for client presentations
- ✓Affordable pricing
Cons
- ✗Narrower feature set than full PM platforms
- ✗Not suited for agile or Kanban-focused teams
- ✗Limited reporting
- ✗Less suitable for software teams
When I Work vs GanttPRO: Side by Side
| Factor | When I Work | GanttPRO |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Project Management |
| Pricing Model | Paid | Paid |
| Starting Price | $2.50/user/mo | Contact for pricing |
| Best For | Small businesses with hourly or shift-based workers | Project managers and teams needing a dedicated, easy-to-use Gantt chart tool for planning and scheduling |
| Our Pick | — | — |
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
GanttPRO Features
- ✓Gantt charts
- ✓task dependencies
- ✓resource management
- ✓time tracking
- ✓project templates
- ✓team collaboration
Pricing Comparison
Our Take
Choose When I Work if small businesses with hourly or shift-based workers. Choose GanttPRO if project managers and teams needing a dedicated, easy-to-use gantt chart tool for planning and scheduling.
Best For
Small businesses with hourly or shift-based workers
Best For
Project managers and teams needing a dedicated, easy-to-use Gantt chart tool for planning and scheduling
Also Consider
If neither When I Work nor GanttPRO is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between When I Work and GanttPRO?
When I Work is best for small businesses with hourly or shift-based workers. GanttPRO is best for project managers and teams needing a dedicated, easy-to-use gantt chart tool for planning and scheduling.
Which is better, When I Work or GanttPRO?
Choose When I Work if small businesses with hourly or shift-based workers. Choose GanttPRO if project managers and teams needing a dedicated, easy-to-use gantt chart tool for planning and scheduling.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
How much does GanttPRO cost?
Visit GanttPRO website for current pricing.
Who should use When I Work?
Small businesses with hourly or shift-based workers
Who should use GanttPRO?
Project managers and teams needing a dedicated, easy-to-use Gantt chart tool for planning and scheduling