Monday.com vs Insightly
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Monday.com
Monday.com is a visual work operating system that helps teams plan, track, and manage projects and workflows. Its highly visual interface uses color-coded boards and automations to give teams a clear picture of project status at all times. Monday.com is used by over 180,000 customers worldwide across industries ranging from marketing to software development.
Insightly
Insightly is a CRM and project management platform designed for growing businesses. It uniquely combines sales pipeline management with post-sale project delivery so teams can manage the full customer lifecycle in one place. Insightly is popular with professional services firms and companies that need to track complex projects alongside their sales pipeline.
Pros
- ✓Highly visual and intuitive interface that teams love immediately
- ✓Powerful automation engine to eliminate repetitive work
- ✓Strong dashboard and reporting capabilities
- ✓Excellent customer support and onboarding resources
Cons
- ✗Can get expensive quickly with larger teams due to per-user pricing
- ✗Minimum 3 seats on paid plans
- ✗Some advanced features only available on higher tiers
- ✗Can feel like overkill for simple task management
Pros
- ✓Unique combination of CRM and project management in one tool
- ✓Good free plan for up to 2 users
- ✓Strong workflow automation on paid plans
- ✓Good fit for professional services businesses
Cons
- ✗Interface feels dated compared to modern CRM tools
- ✗Customer support can be slow on lower tiers
- ✗Mobile app is less polished than competitors
Monday.com vs Insightly: Side by Side
| Factor | Monday.com | Insightly |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | CRM Software |
| Pricing Model | Paid | Freemium |
| Starting Price | $9/user/mo | Free |
| Best For | Teams wanting a visual, highly customizable project and work management platform | Growing businesses that need CRM and project management in one platform |
| Our Pick | — | — |
Monday.com Features
- ✓Visual project boards
- ✓timeline view
- ✓automations
- ✓dashboards
- ✓workdocs
- ✓integrations
- ✓time tracking
- ✓resource management
- ✓portfolio management
Insightly Features
- ✓Contact and lead management
- ✓pipeline management
- ✓project management
- ✓workflow automation
- ✓email marketing
- ✓reporting
- ✓integrations
Pricing Comparison
Our Take
Choose Monday.com if teams wanting a visual, highly customizable project and work management platform. Choose Insightly if growing businesses that need crm and project management in one platform.
Best For
Teams wanting a visual, highly customizable project and work management platform
Best For
Growing businesses that need CRM and project management in one platform
Also Consider
If neither Monday.com nor Insightly is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Monday.com and Insightly?
Monday.com is best for teams wanting a visual, highly customizable project and work management platform. Insightly is best for growing businesses that need crm and project management in one platform.
Which is better, Monday.com or Insightly?
Choose Monday.com if teams wanting a visual, highly customizable project and work management platform. Choose Insightly if growing businesses that need crm and project management in one platform.
How much does Monday.com cost?
Monday.com starts at $9/user/mo. Pricing model: Paid.
How much does Insightly cost?
Insightly starts at Free. Pricing model: Freemium.
Who should use Monday.com?
Teams wanting a visual, highly customizable project and work management platform
Who should use Insightly?
Growing businesses that need CRM and project management in one platform