When I Work vs Bullhorn
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Bullhorn
Bullhorn is the leading ATS and CRM platform built specifically for staffing and recruiting agencies. It combines applicant tracking with client relationship management in one purpose-built system.
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Pros
- ✓Purpose-built for staffing agencies
- ✓Strong CRM and client management
- ✓Excellent pipeline visibility
- ✓Deep integration with job boards
- ✓Good mobile app
Cons
- ✗Not ideal for in-house recruiting teams
- ✗Can be expensive
- ✗Interface has a learning curve
- ✗Customization requires technical knowledge
When I Work vs Bullhorn: Side by Side
| Factor | When I Work | Bullhorn |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Applicant Tracking |
| Pricing Model | Paid | Paid |
| Starting Price | $2.50/user/mo | Contact for pricing |
| Best For | Small businesses with hourly or shift-based workers | Staffing and recruiting agencies needing a combined ATS and client CRM platform |
| Our Pick | — | — |
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Bullhorn Features
- ✓Applicant tracking
- ✓CRM for recruiters
- ✓resume parsing
- ✓candidate sourcing
- ✓reporting and analytics
- ✓integrations
Pricing Comparison
Our Take
Choose When I Work if small businesses with hourly or shift-based workers. Choose Bullhorn if staffing and recruiting agencies needing a combined ats and client crm platform.
Best For
Small businesses with hourly or shift-based workers
Best For
Staffing and recruiting agencies needing a combined ATS and client CRM platform
Also Consider
If neither When I Work nor Bullhorn is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between When I Work and Bullhorn?
When I Work is best for small businesses with hourly or shift-based workers. Bullhorn is best for staffing and recruiting agencies needing a combined ats and client crm platform.
Which is better, When I Work or Bullhorn?
Choose When I Work if small businesses with hourly or shift-based workers. Choose Bullhorn if staffing and recruiting agencies needing a combined ats and client crm platform.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
How much does Bullhorn cost?
Visit Bullhorn website for current pricing.
Who should use When I Work?
Small businesses with hourly or shift-based workers
Who should use Bullhorn?
Staffing and recruiting agencies needing a combined ATS and client CRM platform