When I Work vs Pinpoint
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Pinpoint
Pinpoint is an applicant tracking system designed with a focus on candidate experience and DEI (diversity, equity, and inclusion). It offers powerful employer branding tools, structured hiring workflows, and anonymous screening features to help companies build more diverse and inclusive hiring processes. Pinpoint is popular with mission-driven companies and those with strong DEI commitments.
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Pros
- ✓Excellent candidate experience — one of the best career page builders in the market
- ✓Strong DEI and anonymous screening features
- ✓Clean and modern interface
- ✓Good structured hiring tools to reduce bias
Cons
- ✗Less well known than larger ATS platforms
- ✗Pricing requires custom quote
- ✗Limited analytics compared to Ashby or Greenhouse
- ✗Smaller integration ecosystem than established players
When I Work vs Pinpoint: Side by Side
| Factor | When I Work | Pinpoint |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Applicant Tracking |
| Pricing Model | Paid | Paid |
| Starting Price | $2.50/user/mo | Custom pricing |
| Best For | Small businesses with hourly or shift-based workers | Companies prioritizing candidate experience and DEI in their hiring process |
| Our Pick | — | — |
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Pinpoint Features
- ✓Candidate experience tools
- ✓employer branding
- ✓DEI features
- ✓anonymous screening
- ✓structured interviews
- ✓job posting
- ✓pipeline management
- ✓analytics
- ✓integrations
Pricing Comparison
Our Take
Choose When I Work if small businesses with hourly or shift-based workers. Choose Pinpoint if companies prioritizing candidate experience and dei in their hiring process.
Best For
Small businesses with hourly or shift-based workers
Best For
Companies prioritizing candidate experience and DEI in their hiring process
Also Consider
If neither When I Work nor Pinpoint is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between When I Work and Pinpoint?
When I Work is best for small businesses with hourly or shift-based workers. Pinpoint is best for companies prioritizing candidate experience and dei in their hiring process.
Which is better, When I Work or Pinpoint?
Choose When I Work if small businesses with hourly or shift-based workers. Choose Pinpoint if companies prioritizing candidate experience and dei in their hiring process.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
How much does Pinpoint cost?
Pinpoint starts at Custom pricing. Pricing model: Paid.
Who should use When I Work?
Small businesses with hourly or shift-based workers
Who should use Pinpoint?
Companies prioritizing candidate experience and DEI in their hiring process