When I Work vs Teamwork
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Teamwork
Teamwork is a project management platform built specifically for client-facing teams and agencies. It includes built-in time tracking, invoicing, and client portals that make it ideal for professional services businesses managing multiple client projects simultaneously. Teamwork helps agencies deliver projects on time and on budget while keeping clients informed.
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Pros
- ✓Built specifically for agencies and client-facing teams
- ✓Built-in time tracking and invoicing saves money on separate tools
- ✓Client portal keeps clients informed without giving full system access
- ✓Strong resource and budget management features
Cons
- ✗Less suitable for internal team project management
- ✗Interface feels less modern than competitors
- ✗Some key features only on higher paid tiers
- ✗Can be complex to set up for new users
When I Work vs Teamwork: Side by Side
| Factor | When I Work | Teamwork |
|---|---|---|
| User Rating | N/A | N/A |
| Category | HR Software | Project Management |
| Pricing Model | Paid | Freemium |
| Starting Price | $2.50/user/mo | Free |
| Best For | Small businesses with hourly or shift-based workers | Agencies and professional services firms managing multiple client projects |
| Our Pick | — | — |
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Teamwork Features
- ✓Project management
- ✓time tracking
- ✓invoicing
- ✓client portals
- ✓resource management
- ✓milestones
- ✓Gantt charts
- ✓budgets
- ✓collaboration tools
Pricing Comparison
Our Take
Choose When I Work if small businesses with hourly or shift-based workers. Choose Teamwork if agencies and professional services firms managing multiple client projects.
Best For
Small businesses with hourly or shift-based workers
Best For
Agencies and professional services firms managing multiple client projects
Also Consider
If neither When I Work nor Teamwork is the right fit, Justworks is worth evaluating.
Justworks
Small businesses wanting Fortune 500 benefits
From $59/employee/mo
Frequently Asked Questions
What is the difference between When I Work and Teamwork?
When I Work is best for small businesses with hourly or shift-based workers. Teamwork is best for agencies and professional services firms managing multiple client projects.
Which is better, When I Work or Teamwork?
Choose When I Work if small businesses with hourly or shift-based workers. Choose Teamwork if agencies and professional services firms managing multiple client projects.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
How much does Teamwork cost?
Teamwork starts at Free. Pricing model: Freemium.
Who should use When I Work?
Small businesses with hourly or shift-based workers
Who should use Teamwork?
Agencies and professional services firms managing multiple client projects