Teamwork vs When I Work
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Teamwork
Teamwork is a project management platform built specifically for client-facing teams and agencies. It includes built-in time tracking, invoicing, and client portals that make it ideal for professional services businesses managing multiple client projects simultaneously. Teamwork helps agencies deliver projects on time and on budget while keeping clients informed.
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Pros
- ✓Built specifically for agencies and client-facing teams
- ✓Built-in time tracking and invoicing saves money on separate tools
- ✓Client portal keeps clients informed without giving full system access
- ✓Strong resource and budget management features
Cons
- ✗Less suitable for internal team project management
- ✗Interface feels less modern than competitors
- ✗Some key features only on higher paid tiers
- ✗Can be complex to set up for new users
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Teamwork vs When I Work: Side by Side
| Factor | Teamwork | When I Work |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Project Management | HR Software |
| Pricing Model | Freemium | Paid |
| Starting Price | Free | $2.50/user/mo |
| Best For | Agencies and professional services firms managing multiple client projects | Small businesses with hourly or shift-based workers |
| Our Pick | — | — |
Teamwork Features
- ✓Project management
- ✓time tracking
- ✓invoicing
- ✓client portals
- ✓resource management
- ✓milestones
- ✓Gantt charts
- ✓budgets
- ✓collaboration tools
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Pricing Comparison
Our Take
Choose Teamwork if agencies and professional services firms managing multiple client projects. Choose When I Work if small businesses with hourly or shift-based workers.
Best For
Agencies and professional services firms managing multiple client projects
Best For
Small businesses with hourly or shift-based workers
Also Consider
If neither Teamwork nor When I Work is the right fit, Wrike is worth evaluating.
Wrike
Marketing and creative teams needing enterprise project management with approvals and proofing
From Free
Frequently Asked Questions
What is the difference between Teamwork and When I Work?
Teamwork is best for agencies and professional services firms managing multiple client projects. When I Work is best for small businesses with hourly or shift-based workers.
Which is better, Teamwork or When I Work?
Choose Teamwork if agencies and professional services firms managing multiple client projects. Choose When I Work if small businesses with hourly or shift-based workers.
How much does Teamwork cost?
Teamwork starts at Free. Pricing model: Freemium.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
Who should use Teamwork?
Agencies and professional services firms managing multiple client projects
Who should use When I Work?
Small businesses with hourly or shift-based workers