Workday Recruiting vs When I Work
A head-to-head comparison to help you pick the right tool
Last updated: April 30, 2026
Workday Recruiting
Workday Recruiting is an enterprise-grade applicant tracking system built into the broader Workday HCM suite. It offers end-to-end recruiting from sourcing to offer management within a unified platform.
When I Work
When I Work is an employee scheduling and time tracking platform designed for hourly and shift-based teams. It makes it easy for managers to build schedules, communicate with staff, and track attendance. When I Work is one of the most affordable scheduling tools on the market.
Pros
- ✓Seamlessly integrated with Workday HR and Payroll
- ✓Strong reporting and analytics
- ✓Excellent for large enterprises
- ✓Unified candidate and employee data
- ✓Configurable workflows
Cons
- ✗Very expensive for small businesses
- ✗Complex implementation process
- ✗Requires dedicated admin
- ✗Overkill for teams under 500 employees
Pros
- ✓Very affordable pricing starting at just a few dollars per user
- ✓Easy-to-use scheduling with drag-and-drop interface
- ✓Good team messaging and shift swap tools
- ✓Simple time clock with GPS tracking
Cons
- ✗Limited features beyond scheduling and time tracking
- ✗No payroll processing or full HR suite
- ✗Reporting is basic compared to more comprehensive workforce tools
Workday Recruiting vs When I Work: Side by Side
| Factor | Workday Recruiting | When I Work |
|---|---|---|
| User Rating | N/A | N/A |
| Category | Applicant Tracking | HR Software |
| Pricing Model | Paid | Paid |
| Starting Price | Contact for pricing | $2.50/user/mo |
| Best For | Large enterprises already using Workday HCM wanting unified recruiting and HR data | Small businesses with hourly or shift-based workers |
| Our Pick | — | — |
Workday Recruiting Features
- ✓Applicant tracking
- ✓interview management
- ✓candidate sourcing
- ✓onboarding
- ✓analytics
- ✓compliance
When I Work Features
- ✓Shift scheduling
- ✓time clock
- ✓team messaging
- ✓attendance tracking
- ✓payroll export
Pricing Comparison
Which Should You Choose?
Choose Workday Recruiting if...
- →Large enterprises already using Workday HCM wanting unified recruiting and HR data
Our Take
Choose Workday Recruiting if large enterprises already using workday hcm wanting unified recruiting and hr data. Choose When I Work if small businesses with hourly or shift-based workers.
Best For
Large enterprises already using Workday HCM wanting unified recruiting and HR data
Best For
Small businesses with hourly or shift-based workers
Also Consider
If neither Workday Recruiting nor When I Work is the right fit, Manatal is worth evaluating.
Manatal
Recruitment agencies and budget-conscious companies wanting AI-powered ATS at an affordable price
From $15/user/mo
Frequently Asked Questions
What is the difference between Workday Recruiting and When I Work?
Workday Recruiting is best for large enterprises already using workday hcm wanting unified recruiting and hr data. When I Work is best for small businesses with hourly or shift-based workers.
Which is better, Workday Recruiting or When I Work?
Choose Workday Recruiting if large enterprises already using workday hcm wanting unified recruiting and hr data. Choose When I Work if small businesses with hourly or shift-based workers.
How much does Workday Recruiting cost?
Visit Workday Recruiting website for current pricing.
How much does When I Work cost?
When I Work starts at $2.50/user/mo. Pricing model: Paid.
Who should use Workday Recruiting?
Large enterprises already using Workday HCM wanting unified recruiting and HR data
Who should use When I Work?
Small businesses with hourly or shift-based workers